General Ledger > Reports > Unvouchered Trade Report
Module Objective
The Unvouchered Trade Report module is used to generate a list of transactions that are still "pending" or have not yet had their official invoice/bill created. This report is crucial for ensuring all sales transactions are billed (Accounts Receivable/AR) and all purchase transactions are recorded as liabilities (Accounts Payable/AP).
1. Report Parameters
The main page of this module is a simple form containing several parameters to define the type of report that will be generated.
Here is an explanation for each parameter:
Date:
Specify the From and To date range to search for uninvoiced transactions within that period (e.g., July 1, 2025, to July 30, 2025).
Type Of Report:
This is the key filter to determine the type of report you want.
AP (Accounts Payable): Select this option to see a list of goods received from vendors for which you have not yet received or recorded a purchase invoice.
AR (Accounts Receivable): Select this option to see a list of goods shipped to customers for which you have not yet issued a sales invoice.
2. Steps to Generate the Report
Step 1: Set Report Parameters
Select the Date range and specify the Type Of Report you need, either AP or AR.
Step 2: Generate the Report
After the parameters are set, click the Display Report button in the bottom-left section of the page to see the list of uninvoiced transactions.
Tips & Important Notes
Use this report routinely (e.g., weekly or at month-end) to ensure no shipments are forgotten to be billed (AR) and no goods receipts are forgotten to be recorded as a liability (AP).
This report is very important for the Accounting team (both AP and AR departments) in maintaining the accuracy of payables and receivables records and ensuring smooth cash flow.
The output of this report is an action list that must be followed up on, namely: creating sales invoices (for AR) or recording purchase invoices received from vendors (for AP).
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