Invoice Payment Selection Report

Report Module Guide: Invoice Payment Selection Report

Module Location

Finance > Reports > Invoice Payment Selection Report

Module Objective

The Invoice Payment Selection Report module is used to generate a list of all invoices from suppliers (vendors) that have been selected for payment. This report acts as a "proposed payment list" that can be reviewed by management or the finance team before the payment process is executed.

1. Report Parameters (Filter)

The main page of this module is a form containing various parameters to customize the report that will be generated.

Here is an explanation for each parameter:

• 1. Start Date / End Date:

  • Specify the date range of the invoices selected for payment (e.g., October 1, 2025, to October 31, 2025).

• 2. Priority / 3. Goods/Services Category:

  • Use these dropdowns to further filter the report by priority or category if needed.

2. Steps to Generate the Report

Step 1: Set Report Parameters

Define the date range to see which invoices have been selected for payment in that period.

Step 2: Generate the Report

After all parameters are set, click one of the two buttons at the bottom:

• [Display Report]: To preview the report directly on your screen.

• [Export to MS Excel]: To download the report data in an Excel file format.

3. Reading the Report (Report Content)

The generated report will be a list of purchase invoices that are ready to be paid.

This report displays important details such as:

• Vendor Invoice Number

• Due Date

• Supplier Name

• Payment Status (will usually show "Unpaid")

• The amount to be paid.

Tips & Important Notes

• This report is a recapitulation of the data created in the transactional Invoice Payment Selection module.

• Use this report as an internal review document before the Treasury team processes the payments in the Bank Disbursement module.

• This is an important control tool to ensure that only invoices that have actually been approved for payment will be processed.