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Incoming Goods Inspection

Module Guide: Incoming Goods Inspection

Module Location

Quality Control > Incoming Goods Inspection

Module Objective

The Incoming Goods Inspection module serves as the starting point and a dedicated task list for the quality control (QC) process on goods received from external suppliers. This module displays a list of goods receipts that require QC inspection and is used to initiate the inspection process.

1. Main View (Check List)

The main page of this module displays a list of all goods receipt documents that are awaiting or have gone through the quality check process.

View Explanation

  • View: This page is the queue for incoming goods QC. You can see the QC No., the reference Goods Receipt Number, QC Date, and QC Result.

  • Filters: You can search for a specific document by QC No. or a Date range.

  • Action Buttons:

    • [New]: The primary button to start a new inspection process for a goods receipt document.

    • [Print]: To print the inspection details.

2. Steps to Start an Incoming Goods Inspection

Step 1: Create a New Inspection Document

From the Main View, click the [New] button to open the Add Inspection form.

Step 2: Select the Receipt Document

On the form that appears, in the Document column, search for and select the Goods Receipt Note (GRN) Number whose goods you will inspect the quality of.

Step 3: Continue to the Inspection Process

After selecting the receipt document, click the [Next] button. You will be directed to the QC Process module (as documented previously) where you can input the inspection results (Pass/Fail) for the items in that receipt.

Workflow & Integrated Business Process

  • Trigger: The need for an incoming goods inspection is usually triggered when a Goods Receipt document is created.

  • Process: This module is used to select the GRN to be inspected, which then directs the user to the QC Process module for result input.

  • Result: The recorded QC result (Pass/Fail) will determine if the received goods can be released from 'Quarantine' status to 'Available' stock.

Tips & Important Notes

  • This module is the crucial first step in ensuring the quality of raw materials or goods purchased from suppliers before they are used or sold.

  • This is an important daily work tool for the Incoming QC team.

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