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Master Division

Module Guide: Master Division

Module Location

Settings > Production > Master Division

Module Purpose

The Master Division module serves as master data for defining organizational units or divisions within the company, particularly those related to the production process. This grouping is important for reporting purposes, resource allocation, and performance analysis at a higher level than sections or workgroups.​

1. Main View (Division List)

The main page displays a list of all divisions that have been registered in the system.

View Explanation

  • Filter: Allows searching for a specific division by Division Code or other criteria.

  • Division List Table:

    • Division Code: A short, unique code for each division.

    • Division Name: A descriptive name for the division.

  • Currently, the table shows "...No data...", which means no divisions have been created yet.

  • Action Buttons:

    • Add Division: Opens the form to create a new division.

    • Delete Division: To delete the selected division.

2. Add Division Page

This form is used to register a new production division.

View Explanation

  • Division Code: Field to enter a new unique code for the division.

  • Division Name: Field to enter the descriptive name of the division.

  • Description: A text area to provide a more detailed explanation of the scope and responsibilities of the division.

  • Action Buttons: Save to store the data and Cancel to return.

3. Steps to Create a New Division

  1. From the main page, click the Add Division button.

  2. On the Add page, fill in the Division Code (e.g., PROD-A) and Division Name (e.g., Biscuit Production Division).

  3. Provide a brief Description of the division.

  4. Click Save.

4. Integrated Workflow & Business Process

  • Organizational Structure: The Master Division helps map the production's organizational structure within the system. Sections and Work Centers can be grouped under a specific division.

  • Managerial Reporting: This data enables the creation of performance reports (such as output, efficiency, and cost) grouped by division. This helps upper management compare performance between divisions.

  • Overhead Cost Allocation: Overhead costs that are common to several sections (such as the cost of a division manager or production administration costs) can be allocated first to the division level before being further distributed to work centers or products.

  • Integration with HR: This division data can be linked with employee data in the HR module to determine the placement of non-production personnel (such as production administration staff or division supervisors).

5. Tips & Important Notes

  • The division structure must align with the official organizational structure in the company to ensure reporting consistency.

  • This module is fundamental, and changes to it can impact many other reports and workflows. Its management must be done carefully.

  • Access to this module should be restricted to system admins, HR, or top management who have the authority to define the organizational structure.

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