COA Group Allocation

Module Guide: COA Group Allocation

Module Location

Settings > Accounting Settings > COA Group Allocation

Module Purpose

The COA Group Allocation module is a configuration page used to assign or manage which Chart of Accounts (CoA) will be used by each company entity within the system. In a multi-company environment, each entity might require the same or a slightly different CoA structure. This module ensures that each company is linked to the correct CoA group.​

1. Main View (Company List)

The main page displays a list of all company entities registered in the system, ready to be configured.

View Explanation

• Company List: Displays the names of the companies within the group (e.g., PT. MEGA GLOBAL FOOD INDUSTRY, PT. UNGGUL INDO MODERN SEJAHTERA).

• Action Buttons:

  • Change: A button to enter edit mode or proceed to the next page to configure the CoA group allocation for the selected company.

2. Steps to Set COA Group Allocation

Based on the simple interface, the workflow is as follows:

• Select a company from the displayed list.

• Click the Change button.

• The system will likely direct the user to a new page (not shown) where they can select which "COA Group" or "COA Template" to apply to the chosen company.

• After the selection is made, save the changes.

3. Integrated Workflow & Business Process

• Foundation of Company Accounting: This setting is one of the most fundamental steps when setting up a new company in the system. Assigning a CoA group will determine the entire account structure that the company can use for all its transactions.​

• Reporting Standardization: By ensuring all (or some) companies in a group use the same or a similar CoA structure from a single group, the process of consolidation and performance comparison between companies becomes much easier and more accurate.

• Data Control: This module controls which accounts are valid for each company, preventing users in one company from using accounts that are only relevant to another.

4. Tips & Important Notes

• This is a crucial initial setup function. An error in assigning the CoA group can invalidate the entire accounting record of a company.

• Access to this module must be strictly restricted and should only be held by a system administrator or the corporate accounting team responsible for the group's financial structure.

• Changes to this module after a company is already operational with transactions must be done with careful planning, as it can impact historical data and financial statements.