Module Guide: Asset Maintenance Order (Maintenance Work Order)
Module Location
Fixed Asset > Asset Maintenance Order
Module Objective
The Asset Maintenance Order module functions as a Maintenance Work Order. This module is used to authorize, execute, and record the details of the actual maintenance work on an asset. This is where the plan from the Asset Maintenance Schedule is turned into action, recording the person in charge (PIC), the time spent, and the spare parts consumed.
1. Main View (Maintenance Order List)
The main page of this module displays a list of all maintenance work orders that have been created, both those in progress and those already completed.
View Explanation & Key Button Functions
This page is for managing all work orders.
Filters: You can search for a specific document by Doc. Number or a date range.
Action Buttons:
[New]: To create a new work order directly, typically used for unscheduled or emergency repairs.
[Run Schedule] (Main Workflow): To automatically create a work order based on an approved schedule from the Asset Maintenance Schedule module.
2. Steps to Create a Maintenance Order
There are two main ways to create a Maintenance Order:
Method 1: Based on a Schedule (Recommended)
From the main page, click the [Run Schedule] button.
A window will appear displaying a list of approved maintenance schedules.
Select the schedule to be executed, and the system will automatically create a draft Maintenance Order, complete with asset data and the list of required spare parts.
Method 2: Create a Direct Order (For Unscheduled Repairs)
From the main page, click the [New] button.
On the Add form that appears, fill in all necessary details:
Select the Asset Code to be maintained.
Fill in the Maintenance Type, PIC (Person in Charge), and the Start Time and End Time of the maintenance.
In the + List of Goods/Services table, add the spare parts used from inventory.
After the work is finished, fill in the Result column with a description of the repair outcome.
Step 3: Complete the Order
After all job details and material usage have been recorded, click the [Confirm] button to complete and close the work order.
Tips & Important Notes
This module is the point where the plan is turned into action and historical records.
Completing an order in this module will automatically reduce the stock of spare parts used from the Inventory module and update the maintenance history on the asset card.
This is the daily work module for the Technician and Maintenance Manager teams.
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