# Asset Maintenance Order

### **Module Guide: Asset Maintenance Order (Maintenance Work Order)**

#### **Module Location**

#### Fixed Asset > Asset Maintenance Order

#### **Module Objective**

#### The **Asset Maintenance Order** module functions as a **Maintenance Work Order**. This module is used to authorize, execute, and record the details of the actual maintenance work on an asset. This is where the plan from the **Asset Maintenance Schedule** is turned into action, recording the person in charge (PIC), the time spent, and the spare parts consumed.

### **1. Main View (Maintenance Order List)**

#### The main page of this module displays a list of all maintenance work orders that have been created, both those in progress and those already completed.

#### **View Explanation & Key Button Functions**

#### This page is for managing all work orders.

- #### **Filters**: You can search for a specific document by **Doc. Number** or a date range.
- #### **Action Buttons**:
    
    
    - #### **\[New\]**: To create a new work order directly, typically used for unscheduled or emergency repairs.
    - #### **\[Run Schedule\]** (Main Workflow): To automatically create a work order based on an approved schedule from the **Asset Maintenance Schedule** module.

### **2. Steps to Create a Maintenance Order**

#### There are two main ways to create a Maintenance Order:

#### **Method 1: Based on a Schedule (Recommended)**

1. #### From the main page, click the **\[Run Schedule\]** button.
2. #### A window will appear displaying a list of approved maintenance schedules.
3. #### Select the schedule to be executed, and the system will automatically create a draft Maintenance Order, complete with asset data and the list of required spare parts.

#### **Method 2: Create a Direct Order (For Unscheduled Repairs)**

1. #### From the main page, click the **\[New\]** button.
2. #### On the **Add** form that appears, fill in all necessary details:
    
    
    - #### Select the **Asset Code** to be maintained.
    - #### Fill in the **Maintenance Type**, **PIC** (Person in Charge), and the **Start Time** and **End Time** of the maintenance.
    - #### In the **+ List of Goods/Services** table, add the spare parts used from inventory.
    - #### After the work is finished, fill in the **Result** column with a description of the repair outcome.

#### **Step 3: Complete the Order**

#### After all job details and material usage have been recorded, click the **\[Confirm\]** button to complete and close the work order.

### **Tips & Important Notes**

- #### This module is the point where the plan is turned into action and historical records.
- #### Completing an order in this module will automatically **reduce the stock of spare parts** used from the Inventory module and **update the maintenance history** on the asset card.
- #### This is the daily work module for the **Technician and Maintenance Manager teams**.