Cash Book Inbox

Module Guide: Cash Book Inbox

Module Location

Finance > Cash Book > Cash Book Inbox

Module Objective

The Cash Book Request Inbox module serves as the approval center for all Cash Book Request documents that have been submitted by employees. This module is used by a superior or manager to conduct a review and provide approval before the fund request can be processed further by the Finance team.

1. Main View (Request List)

The main page of this module is an "inbox" that displays all Cash Book Requests requiring your action.

View Explanation & Filters

This page provides a summary of all cash requests that are awaiting approval.

• Filters: You can search for a specific request by Document Number, a Date range, or Type (Disbursement/Receipt).

• Request List: The table below will display all requests awaiting action. The example in the image shows several requests that have already been approved (green checkmark icon).

Column Explanation

• Document Number: The unique number of the Cash Book Request document.

• Requested By: The name of the employee who submitted the request.

• Amount: The total value of the request.

• Description: A brief explanation of the request's purpose.

• Status / Approval: Icons that indicate the document's status and the approval process status.

2. Approval Process Steps

The following is the standard workflow for an approver.

Step 1: Access the Inbox

Open the Cash Book Request Inbox module to see the list of requests that require approval.

Step 2: Review the Request Details

Click on one of the rows in the table to open its detail view. In the detail view, you can check all the information that has been input, such as the expense account details, the amount, and the uploaded supporting evidence.

Step 3: Provide Approval

After you open and review the request details in Step 2, you will find the buttons to grant approval (e.g., "Approve" or "Reject" buttons) within that detail page. Click the appropriate button to complete the review process. The approval status will be updated in the Approval column.

3. Workflow & Integrated Business Process

1. Submission: An employee creates a document in the Cash Book Request module and clicks [Confirm].

2. Entering the Queue: The confirmed request automatically enters the queue in this Cash Book Request Inbox module.

3. Review & Approval: A manager or approver opens this module, reviews, and provides approval.

4. Payment Process: After approval, the request becomes a valid instruction for the Treasury/Finance team to make a payment via the Cash Disbursement or Bank Disbursement modules.