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AAP Revalue

Detailed Module Guide: AAP Revalue

Module Location

General Ledger > AAP Revalue

Module Objective

The AAP Revalue module is an accounting tool used to adjust the value of liabilities in a foreign currency that do not yet have an invoice (e.g., liabilities from goods received that have not yet been billed by the vendor). This process is performed at the end of an accounting period (month-end) to report the liability's value at the prevailing period-end exchange rate and to recognize any unrealized foreign exchange gain or loss.

1. Main View (Revaluation List)

The main page of this module displays a list of all Revaluation documents that have been created.

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View Explanation

This page serves as a history of all revaluation activities that have been performed.

  • Filters: You can search for specific documents by number or by the Reversed status (whether the journal has been reversed or not).

  • Document List: The table below will display all documents matching the filters. The main columns are Uninvoiced Liability Revaluation No., Period, and the Reversed status.

Button Functions

  • New: The primary button to start a new Revaluation process.

  • Reverse: Used to create a reversing journal for a selected revaluation entry. This is typically done at the beginning of the next period.

2. Revaluation Process Steps

The following is the workflow for performing an uninvoiced liability revaluation.

Step 1: Start the Revaluation Process

From the main view, click the New image.png

button. You will be directed to the Add Uninvoiced Liability Revaluation form.

Step 2: Select the Account and Period

On the form that appears, specify the account and period to be revalued:

  • Active Period: Select the month and year to be processed, for example, "July 2025". image.png

  • COA: Select the uninvoiced liability account to be revalued from the dropdown. For example, the "LONG-TERM EMPLOYEE BENEFITS" account. image.png

  • Currency: Select the relevant foreign currency, for example, "Euro". image.png

Step 3: Select Transactions

After you select the COA and Currency, the system will automatically display all open (uninvoiced) transactions in the detail table.

  • Review the list of transactions that appears, such as Goods Receipt numbers.

  • Check the box on the left to select which transactions you want to include in this revaluation process. image.png

Step 4: Calculate the Exchange Difference

In the bottom section of the form, perform the calculation:

  1. BI Exchange Rate: Enter the official period-end exchange rate from Bank Indonesia (BI) for the selected currency. image.png

  2. Click the Calculate button. image.png

  3. The system will calculate the total difference between the liability value at the old rate and the new rate. The result (forex gain/loss) will appear in the Adjustment Amount column. image.png

  4. COA: Select the Gain/Loss on Foreign Exchange account to record the result of the calculation.

  5. image.png

Step 5: Save the Revaluation Journal

After all data is filled in and the calculation is complete, click the Save button. The system will automatically create a journal entry to record the liability value adjustment and the foreign exchange gain/loss. image.png

Tips & Important Notes

  • This module is a critical part of the monthly closing process for companies that have import transactions or transactions in foreign currencies.

  • Ensure the BI Exchange Rate you enter is the valid period-end rate to ensure accurate financial statements.

  • The Reverse button on the main page is very important. The revaluation journal is typically reversed on the first day of the following period to neutralize the effect of the adjustment.

  • This module is generally operated by the Accounting team responsible for financial reporting.

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