Work Order Transaction

Module Guide: Work Order Transaction (Work Order Execution)

Module Location

PPIC > Work Order > Work Order Transaction

Module Objective

The Work Order Transaction module is the execution screen where the production team can update the status and record the actual results of a Work Order that is in progress or has been completed. This is a crucial step for reporting progress from the production floor back to the planning system (PPIC).

1. Main View (Work Order List)

The main page of this module displays a list of all Work Orders, which functions as a dashboard for selecting jobs to be updated.

View and Usage Explanation

• View: This page displays a list of all Work Orders with details such as Work Order Number, Start Date, End Date, and Work Order Status.

• How to Use:

  1. Find the Work Order Number whose status you want to update.

  2. Click on that row to open its detail page. The [Start] and [Close] buttons are also likely used to change the status in bulk from this screen.

2. Steps to Update a Work Order Transaction

Step 1: Open the Work Order Details

After selecting a Work Order from the list, you will see its detail page, which is ready to be updated.

Step 2: Update Status and Results (Important!)

1. Update the Work Order Status (not visible, but there is usually a dropdown to change the status from "Started" to "Completed").

2. In the Production section, in the FG Quantity (Inventory) column, enter the actual quantity of finished goods that was successfully produced.

3. You can also update other information, such as the Actual Machine To Be Used, if there is a change from the plan.

Step 3: Save the Transaction

After all actual data is filled in, click the Save or Confirm button to record the production results.

Workflow & Integrated Business Process

• Impact: Updating and completing a Work Order here will trigger several very important automated processes:

  • Addition of Finished Goods Stock: The quantity you enter in the FG Quantity (Inventory) will automatically add to the finished goods stock in the warehouse.

  • Reduction of Raw Material Stock (Backflushing): The system will automatically reduce the raw material stock according to the recipe (BOM) and the quantity of finished goods produced.

• Reporting: The data recorded here will directly update the Production Planning Report, filling in the "Actual Production" column.

Tips & Important Notes

• This is a crucial daily work module for Production Supervisors or Production Admins to report the work results from each shift.

• Ensure the production output quantity that is input is accurate, as it will have a direct impact on the accuracy of inventory data and cost calculations.