Project Components

Module Guide: Project Components

Module Location

Settings > Project > Project Components

Module Purpose

The Project Components module is a simple master data used to define categories or main types of elements that make up a project. These components can be considered as high-level labels or groupings that assist in cost analysis and project progress reporting. This differs from the Work Breakdown Structure (WBS) because it is not hierarchical but rather an attribute.

1. Main View (Project Component List)

The main page displays a list of all project components that have been defined.

View Explanation

• Filter: Allows for a quick search based on Component Code.

• Project Component List Table:

  • Component Code: A unique code for each component (e.g., C001, C002).

  • Component Name: A descriptive name of the component (e.g., Component Project 2).

  • Component Description: A more detailed explanation of the component.

• Action Buttons:

  • New: Opens the form to create a new component.

  • Delete: Deletes the selected component.

2. Add Component Page

This form is used to add a new project component into the system.

View Explanation

• Component Code: Field to enter the unique code of the component.

• Component Name: Field for the descriptive name of the component.

• Description: A text area for giving a more detailed explanation.

3. Steps to Create a Project Component

1. From the main page, click the New button.

2. Enter the Component Code, Component Name, and Description.

3. Click Save.

4. Integrated Workflow & Business Process

• Budgeting and Cost Tracking: When creating a budget or recording actual costs for a project, each cost item (whether labor, material, or other costs) can be labeled or linked to one of these Project Components.

• Project Cost Analysis: With this labeling, management can easily analyze project costs by component. For example, in a construction project, management can see detailed costs for components like "Structure," "Mechanical & Electrical," and "Finishing" separately.

• Progress Reporting: Components can be used as one dimension in project progress reporting, providing a different perspective from just WBS or timeline-based reports.

5. Tips & Important Notes

• Define relevant and commonly used components across company projects to ensure consistency in reporting.

• Keep the number of components manageable to avoid confusion during data input and analysis. Focus on the main categories that are most important to track.

• The management of this module should be the responsibility of the Project Management Office (PMO) or Cost Controller to ensure uniformity in component labeling standards.