Uninvoiched Purchase Order

Report Module Guide: Uninvoiced PO Report

Module Location

Purchasing > Reports > Uninvoiced Purchase Order

Module Objective

The Uninvoiced PO Report module is used to generate a list of all Purchase Orders (POs) for which the goods have likely been received but the invoice has not yet been received or recorded in the system. This report is a crucial control tool for managing accrued liabilities and ensuring all obligations to vendors are recorded.

1. Report Parameters (Filter)

The main page of this module is a form containing various parameters to customize the report that will be generated.

Here is an explanation for each parameter:

• Vendor:

  • Filter the report by All vendors or a Selected vendor.

• PO Date:

  • Specify the From and To PO creation date range to be displayed (e.g., August 1, 2025, to August 31, 2025).

• Location:

  • Filter the report by location or warehouse.

• Show:

  • Select the report's level of detail: Summary or Detail.

2. Steps to Generate the Report

Step 1: Set Report Parameters

Select all the parameters you need, especially defining the PO Date range.

Step 2: Generate the Report

After all parameters are set, click one of the two buttons in the bottom-left section of the page:

• Display Report: To preview the uninvoiced PO report directly on your screen.

• Export To MS Excel: To download the report data in an Excel file format. 

  

3. Example of the Report View

After you click, the system will generate a detailed report like the following, which details every PO that still has a remaining balance to be billed.

Report Explanation: This report will display a detailed list of each Purchase Order that still has a quantity or value yet to be billed by the vendor.

Key Columns:

• Purchase Order Number: The reference PO number.

• Item Name: Details of the product yet to be billed.

• Remaining Qty: The remaining quantity that has not been invoiced.

• Remaining Amount Uninvoiced: The remaining value that has not been invoiced.

• Total Remaining: The total remaining bill per Purchase Order.

Tips & Important Notes

• Use this report at month-end to identify purchases that need to be recorded as an accrued expense.

• This report serves as a "worklist" for the Accounting (AP) team to follow-up with vendors who have not yet sent their invoices.

• The Remaining Amount Uninvoiced column is a key indicator of potential liabilities that have been incurred but have not yet been officially recorded in the accounts payable ledger.