Minimum Stock Setup

Module Guide: Minimum Stock Setup

Module Location

Inventory > Minimum Stock Setup

Module Objective

The Minimum Stock Setup module is a control center for inventory management. Its purpose is to set two crucial parameters for each item:

1. Minimum Stock (Reorder Point): The lowest stock quantity limit. If the stock in the warehouse reaches this number, the system will signal that a reorder needs to be placed.

2. Reorder Quantity: The standard quantity that should be ordered when the stock reaches the minimum point.

This setup is the basis for preventing stockouts and automating the procurement process.

1. Main View (Item Setup List)

The main page of this module displays a list of all inventory items along with their current Minimum Stock and Reorder Quantity settings.

• View: This page provides a general overview of the settings for all items. You can filter by Item/Service Category Type (e.g., RAW MATERIAL).

• Action Button:

  • [Shortcut]: The main button used to open the bulk setup screen, allowing you to change the settings for many items at once.

2. Steps to Set Minimum Stock (via Shortcut)

Step 1: Open the Setup Screen

From the main page, click the [Shortcut] button to open the Specify Raw Material Stock screen.

Step 2: Select Items to be Set

1. Use the Category filter to simplify the search.

2. In the Item/Service Name list box, select one or more items to be set up. You can hold down the Ctrl key (to select one by one) or the Shift key (to select a range) on your keyboard to select multiple items.

Step 3: Enter Minimum and Reorder Values

1. Fill in the Minimum Stock field with the lowest allowed stock number.

2. Fill in the Reorder Quantity field with the standard quantity that will be ordered.

Step 4: Save the Settings

Click the [Change] button to apply these settings to all the items you have selected.

Workflow & Integrated Business Process

The data you set up here will be used by the system to generate "items to be reordered" reports or even to automatically create a draft Purchase Requisition when the stock reaches the minimum level.

Tips & Important Notes

• This setup is the heart of proactive, not reactive, inventory management.

• Review and update these values periodically (for example, every quarter) to adjust to changes in demand patterns and supplier lead times.

• This is a crucial module for the PPIC (Production Planning and Inventory Control) and Purchasing teams.