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Asset List By Acquisition Period

Report Module Guide: Asset List by Acquisition Period

Module Location

Fixed Asset > Reports > Asset List by Acquisition Period

Module Objective

The Asset List by Acquisition Period module is used to generate a list of all fixed assets that were acquired (purchased or registered) within a specific date range. This report is often called an "Asset Addition Report" and is crucial for tracking Capital Expenditure (CAPEX) as well as for preparing the fixed asset mutation report.

1. Report Parameters (Filter)

The main page of this module is a form containing various parameters to customize the report that will be generated.

Here is an explanation for each parameter:

  • Acquisition Date:

    • This is the primary filter. Specify the From and To date range to display all assets whose acquisition date falls within that period.

  • Group Filter:

    • You can select All Groups or By Asset Group to filter the asset additions for specific categories only.

2. Steps to Generate the Report

Step 1: Set Report Parameters

Define the parameters you need, especially the Acquisition Date range.

Step 2: Generate the Report

After all parameters are set, click one of the two buttons at the bottom:

  • [Display Report]: To preview the report directly on your screen.

  • [Export to MS Excel]: To download the report data in an Excel file format.

3. Reading the Report (Report Content)

The generated report will be a list of all assets whose acquisition date is within the period you selected.

This report displays complete details of the newly added assets, including:

  • Asset Group

  • Acquisition Cost

  • Acquisition Date

  • Accumulated Depreciation (usually zero or a small amount for newly purchased assets)

  • Book Value.

Tips & Important Notes

  • Use this report every month, quarter, or year to monitor and summarize the company's capital expenditure (CAPEX).

  • This report is a key component for preparing a "fixed asset mutation report" or "roll-forward schedule", which shows the beginning balance, additions, reductions, and ending balance of the total fixed asset value.

  • This is a very important report for the Controller and Accounting Manager for financial reporting.

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