The Asset Usage Request Report module is used to generate a historical report of all asset usage or borrowing requests that have been recorded in the system. This report is used to review who has used a specific asset, for what period, and to track special usage metrics like mileage for vehicles.
1. Report Parameters (Filter)
The main page of this module is a form containing various parameters to customize the report that will be generated.
Here is an explanation for each parameter:
Asset:
Select All to see the usage history of all assets, or select Selected to focus on one or more specific assets.
From / To:
Specify the date range for the requests you wish to see in the report (e.g., January 1, 2025, to October 9, 2025).
2. Steps to Generate the Report
Step 1: Set Report Parameters
Define the date range and the asset filter that you need.
Step 2: Generate the Report
After all parameters are set, click one of the two buttons at the bottom:
[Display Report]: To preview the report directly on your screen.
[Export to MS Excel]: To download the report data in an Excel file format.
3. Reading the Report (Report Content)
The generated report will be a history list of all asset usage requests that match your filters.
This report displays details such as:
The Asset Name that was borrowed.
The usage period (From and To).
Special Vehicle Columns: Pay attention to the KM Distance and Fuel columns, which are specifically used to track vehicle usage.
Tips & Important Notes
This report is a recapitulation of all data recorded in the Asset Usage Request module.
Use this report to analyze the usage rate of shared assets to help with capacity planning or the addition of new assets in the future.
This is a useful report for the General Manager or Asset Custodian to monitor the movement and usage of assets.
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