# Asset Usage Request Report

### **Report Module Guide: Asset Usage Request Report**

#### **Module Location**

#### Fixed Asset > Reports > Asset Usage Request Report

#### **Module Objective**

#### The **Asset Usage Request Report** module is used to generate a historical report of all asset usage or borrowing requests that have been recorded in the system. This report is used to review who has used a specific asset, for what period, and to track special usage metrics like mileage for vehicles.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing various parameters to customize the report that will be generated.

#### Here is an explanation for each parameter:

- #### **Asset**:
    
    
    - #### Select **All** to see the usage history of all assets, or select **Selected** to focus on one or more specific assets.
- #### **From / To**:
    
    
    - #### Specify the date range for the requests you wish to see in the report (e.g., January 1, 2025, to October 9, 2025).

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Define the date range and the asset filter that you need.

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons at the bottom:

- #### **\[Display Report\]**: To preview the report directly on your screen.
- #### **\[Export to MS Excel\]**: To download the report data in an Excel file format.

### **3. Reading the Report (Report Content)**

#### The generated report will be a history list of all asset usage requests that match your filters.

#### This report displays details such as:

- #### The **Asset Name** that was borrowed.
- #### The usage **period** (**From** and **To**).
- #### **Special Vehicle Columns**: Pay attention to the **KM Distance** and **Fuel** columns, which are specifically used to track vehicle usage.

### **Tips & Important Notes**

- #### This report is a recapitulation of all data recorded in the **Asset Usage Request** module.
- #### Use this report to analyze the usage rate of **shared assets** to help with capacity planning or the addition of new assets in the future.
- #### This is a useful report for the **General Manager or Asset Custodian** to monitor the movement and usage of assets.