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Workgroup Master

Module Guide: Workgroup Master

Module Location

Settings > Production > Workgroup Master

Module Purpose

The Workgroup Master module is used to define functional teams or workgroups on the production floor. Each workgroup represents a labor unit responsible for performing a series of specific production activities. This data forms the foundation for labor capacity planning, scheduling, and most importantly, direct labor cost calculation.

1. Main View (Workgroup List)

The main page displays a list of all workgroups defined in the system.

View Explanation

  • Filter: Allows quick searching for a specific workgroup by Workgroup Master Code.

  • Workgroup Table:

    • Workgroup Master Code: A unique code for each team (e.g., WGWAFER, WGFORMULASI).

    • Workgroup Name: A descriptive name for the team (e.g., WorkGroup Wafer, WorkGroup Formulation).

  • Action Buttons:

    • Add Workgroup: Opens the form to create a new workgroup.

    • Delete: Deletes the selected workgroup.

2. Add Workgroup Page

This form is used to register the details of a new team or workgroup.

View Explanation

  • Code & Workgroup Name: A unique ID and name for the team (e.g., Code: WG-PACK, Name: WorkGroup Packing).

  • Wage / Hour: A field to enter the standard labor cost for the workgroup per hour. This can be the average wage of team members or a predetermined standard rate.

  • Account for Direct Labor: A dropdown to link this workgroup's costs to the appropriate expense account in the Chart of Accounts (COA). This is a crucial field for accounting integration.

  • Total Labor: The total number of personnel or members in the workgroup.

3. Steps to Create a New Workgroup

  1. From the main page, click the Add Workgroup button.

  2. Fill in the Code, Name, Wage / Hour, and Total Labor.

  3. Select the correct Account for Direct Labor from the dropdown. Coordinate with the accounting department for this account selection.

  4. Click Save.

  5. After the workgroup is created, you can assign individual employees to this group via the Factory Labor Master or Master Section modules.

4. Integrated Workflow & Business Process

  • Definition of Work Center: This workgroup, often combined with one or more machines (from Machine Master), forms a Work Center or Cost Center. A production Routing will specify which activities must be performed at which Work Center.

  • Labor Capacity Planning: The Total Labor multiplied by the available working hours provides the total man-hours capacity of a group. This information is used by the production planning module to determine whether human resources are sufficient to meet the production schedule.

  • Direct Labor Cost Calculation: This is the most crucial integration.

    • A Work Order is scheduled for an activity (from the Activity Master) that takes 2 hours.

    • The activity is executed by the WorkGroup Packing, which has a Wage / Hour rate of Rp100,000.

    • The system will automatically calculate the direct labor cost as 2 hours x Rp100,000 = Rp200,000.

    • This cost of Rp200,000 will be charged to the Work Order, and its accounting journal entry will be recorded to the Account for Direct Labor specified here.

5. Tips & Important Notes

  • Ensure the Wage / Hour data is always accurate and updated according to the company's cost standards, as this directly impacts the accuracy of the Cost of Goods Manufactured (COGM).

  • The selection of the Account for Direct Labor must be done carefully and coordinated with the accounting team to ensure production costs are reported correctly.

  • This module is one of the main pillars in modulating production costs. Its management should be a joint responsibility between the Production Manager and the Cost Controller.

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