Workgroup Master

Module Guide: Workgroup Master 

 Module Location 

 Settings > Production > Workgroup Master 

 Module Purpose 

 The  Workgroup Master  module is used to define functional teams or workgroups on the production floor. Each workgroup represents a labor unit responsible for performing a series of specific production activities. This data forms the foundation for labor capacity planning, scheduling, and most importantly,  direct labor cost  calculation. 

 1. Main View (Workgroup List) 

 The main page displays a list of all workgroups defined in the system. 

 View Explanation 

 

 

 Filter : Allows quick searching for a specific workgroup by  Workgroup Master Code . 

 

 

 Workgroup Table : 

 

 

 Workgroup Master Code : A unique code for each team (e.g.,  WGWAFER ,  WGFORMULASI ). 

 

 

 Workgroup Name : A descriptive name for the team (e.g.,  WorkGroup Wafer ,  WorkGroup Formulation ). 

 

 

 

 

 Action Buttons : 

 

 

 Add Workgroup : Opens the form to create a new workgroup. 

 

 

 Delete : Deletes the selected workgroup. 

 

 

 

 

 2. Add Workgroup Page 

 This form is used to register the details of a new team or workgroup. 

 View Explanation 

 

 

 Code & Workgroup Name : A unique ID and name for the team (e.g., Code:  WG-PACK , Name:  WorkGroup Packing ). 

 

 

 Wage / Hour : A field to enter the  standard labor cost  for the workgroup per hour. This can be the average wage of team members or a predetermined standard rate. 

 

 

 Account for Direct Labor : A dropdown to link this workgroup's costs to the appropriate expense account in the Chart of Accounts (COA). This is a crucial field for accounting integration. 

 

 

 Total Labor : The total number of personnel or members in the workgroup. 

 

 

 3. Steps to Create a New Workgroup 

 

 

 From the main page, click the  Add Workgroup  button. 

 

 

 Fill in the  Code ,  Name ,  Wage / Hour , and  Total Labor . 

 

 

 Select the correct  Account for Direct Labor  from the dropdown. Coordinate with the accounting department for this account selection. 

 

 

 Click  Save . 

 

 

 After the workgroup is created, you can assign individual employees to this group via the  Factory Labor Master  or  Master Section  modules. 

 

 

 4. Integrated Workflow & Business Process 

 

 

 Definition of Work Center : This workgroup, often combined with one or more machines (from  Machine Master ), forms a  Work Center  or  Cost Center . A production  Routing  will specify which activities must be performed at which Work Center. 

 

 

 Labor Capacity Planning : The  Total Labor  multiplied by the available working hours provides the total  man-hours  capacity of a group. This information is used by the production planning module to determine whether human resources are sufficient to meet the production schedule. 

 

 

 Direct Labor Cost Calculation : This is the most crucial integration. 

 

 

 A  Work Order  is scheduled for an activity (from the  Activity Master ) that takes 2 hours. 

 

 

 The activity is executed by the  WorkGroup Packing , which has a  Wage / Hour  rate of Rp100,000. 

 

 

 The system will automatically calculate the direct labor cost as 2 hours x Rp100,000 = Rp200,000. 

 

 

 This cost of Rp200,000 will be charged to the  Work Order , and its accounting journal entry will be recorded to the  Account for Direct Labor  specified here. 

 

 

 

 

 5. Tips & Important Notes 

 

 

 Ensure the  Wage / Hour  data is always accurate and updated according to the company's cost standards, as this directly impacts the accuracy of the  Cost of Goods Manufactured (COGM) . 

 

 

 The selection of the  Account for Direct Labor  must be done carefully and coordinated with the accounting team to ensure production costs are reported correctly. 

 

 

 This module is one of the main pillars in modulating production costs. Its management should be a joint responsibility between the Production Manager and the  Cost Controller .