Push Data to Kokola App

Module Guide: Push Data to Kokola App

Module Location

Utilities > Push Data to Kokola App

Module Purpose

The Push Data to Kokola App module is used to manually send (synchronize) specific data from the core system (ERP, warehouse management, etc.) to the external "Kokola App." This feature ensures that important data such as purchase orders, items, and vendor information remains consistent and up-to-date between the two integrated systems.

1. Main View and Push Data Form

View Explanation

The form consists of several main inputs:

• Transaction Type: Radio button selection between PO (Purchase Order), Item (goods/master products), or Vendor.

• PO Number: If the Transaction Type is PO, a dropdown menu is available to select one of the PO numbers ready to be sent (e.g., "PWU2012502-0000517 - SURYA INDAH PLASTIK").

• The Submit data button is used to initiate the process of pushing the selected data to the Kokola App.

2. Steps to Push Data to the Kokola App

• Navigate to Utilities > Push Data to Kokola App.

• Select the Transaction Type to be sent (PO/Item/Vendor) using the radio buttons.

• If you choose PO, select the specific PO Number from the dropdown menu.

• Click Submit data to begin the sending process to the Kokola application.

• The system will then copy or send the relevant data to the Kokola platform and await a notification or confirmation of whether the transmission was successful or failed.

3. Integrated Workflow & Business Process

• System Integration: This module serves as a manual trigger to expedite or force a data synchronization that is normally scheduled or automatic. It is particularly useful for urgent new data or important revisions.

• Data Exchange Control: The push process is only performed on data and transactions that have been verified and are ready in the main system to prevent data errors in the Kokola system.

• Execution Method: Ideally, after the Submit data button is pressed, the system performs a validation and displays a message (success/failure) indicating the result of the transmission. This ensures the user is aware of the status after performing the action.

4. Tips & Important Notes

• Always ensure that the data is correct and valid before pushing it, especially for Purchase Orders, as they will affect downstream processes.

• Use this push feature only for urgent data, sudden update needs, or in cases of integration support/troubleshooting to avoid double entries or data anomalies.

• Access should be restricted to the IT team or administrators who understand the impact of pushing data to another application, in order to minimize the risk of human error or cross-system data inconsistencies.