Profit & Loss

Report Module Guide: Profit & Loss

Module Location

General Ledger > Report > Profit & Loss

Module Objective

The Profit & Loss module is used to generate the Profit & Loss Statement, which presents a company's financial performance by summarizing all Revenues and Expenses over a specific period of time. The module provides various parameter options to customize the report for your analysis needs, including flexible currency options.

1. Profit & Loss Report Parameters (Profit & Loss Filter)

The main page of this module is a form containing various parameters to customize the report that will be generated.

Here is an explanation for each parameter:

• Include Account Numbers / Rounding:

  • Check Include Account Numbers to display account codes on the report.

  • Check Rounding to round the monetary values on the report.

• Report Level:

  • This dropdown is used to set the report's level of detail (e.g., summary or detailed).

• Start Date / Until:

  • The most important parameters that define the report's time period. Enter the start and end dates of the period to be analyzed (e.g., July 1, 2025, to July 31, 2025).

• Compare Report Within:

  • Activate this feature to create a comparative report with the same period in a different year or a different month.

• Currency:

  • Choose how currency values will be displayed.

  • Respective Currency: Will display values in the original currency of each transaction.

  • Base Currency: Will convert all transactions to the company's base currency (e.g., IDR) based on existing exchange rates.

• Include Adjustment Period:

  • Check Yes if you want to include adjusting entries in the profit and loss calculation.

2. Steps to Generate the Report

The process to create a Profit & Loss report is very easy:

Step 1: Set Report Parameters

Fill in or select all the parameters you need in the Profit & Loss Filter section to ensure the generated report matches the scope of your analysis.

Step 2: Generate the Report

After all parameters are set, click one of the two buttons in the bottom-left section of the page:

• Display Report: To preview the report directly on your screen.

• Export To MS Excel: To download the report data in an Excel file format. 

  

Tips & Important Notes

• The Profit & Loss Statement is a report of financial performance for a period of time. Ensure the Start Date and Until date range is correct.

• Use the Currency option to analyze performance in a specific foreign currency. This is very useful for reports related to International Business activities.

• Take advantage of the Export To MS Excel feature for further analysis, such as calculating profitability ratios or creating performance graphs for presentations.