# Profit & Loss

### **Report Module Guide: Profit & Loss**

#### **Module Location**

#### General Ledger > Report > Profit & Loss

#### **Module Objective**

#### The **Profit & Loss** module is used to generate the Profit & Loss Statement, which presents a company's financial performance by summarizing all **Revenues** and **Expenses** over a specific period of time. The module provides various parameter options to customize the report for your analysis needs, including flexible currency options.

### **1. Profit & Loss Report Parameters (Profit & Loss Filter)**

#### The main page of this module is a form containing various parameters to customize the report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/o4yimage.png)

#### Here is an explanation for each parameter:

- #### **Include Account Numbers / Rounding**:
    
    
    - #### Check **Include Account Numbers** to display account codes on the report.
    - #### Check **Rounding** to round the monetary values on the report.
- #### **Report Level**:
    
    
    - #### This dropdown is used to set the report's level of detail (e.g., summary or detailed).
- #### **Start Date / Until**:
    
    
    - #### The most important parameters that define the report's time period. Enter the start and end dates of the period to be analyzed (e.g., July 1, 2025, to July 31, 2025).
- #### **Compare Report Within**:
    
    
    - #### Activate this feature to create a comparative report with the same period in a different year or a different month.
- #### **Currency**:
    
    
    - #### Choose how currency values will be displayed.
    - #### **Respective Currency**: Will display values in the original currency of each transaction.
    - #### **Base Currency**: Will convert all transactions to the company's base currency (e.g., IDR) based on existing exchange rates.
- #### **Include Adjustment Period**:
    
    
    - #### Check **Yes** if you want to include adjusting entries in the profit and loss calculation.

### **2. Steps to Generate the Report**

#### The process to create a Profit & Loss report is very easy:

#### **Step 1: Set Report Parameters**

#### Fill in or select all the parameters you need in the **Profit & Loss Filter** section to ensure the generated report matches the scope of your analysis.

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the report directly on your screen. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/4hRimage.png)
- #### **Export To MS Excel**: To download the report data in an Excel file format. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/aLNimage.png)

### **Tips & Important Notes**

- #### The Profit & Loss Statement is a report of financial performance for a **period of time**. Ensure the **Start Date** and **Until** date range is correct.
- #### Use the **Currency** option to analyze performance in a specific foreign currency. This is very useful for reports related to **International Business** activities.
- #### Take advantage of the **Export To MS Excel** feature for further analysis, such as calculating profitability ratios or creating performance graphs for presentations.