The Loan Receipt module is used to record the transaction of receiving funds that originate from a loan. This module is used when the company receives loan funds from an external party (e.g., a bank or other financial institution) to be recorded as a cash inflow and, at the same time, as an increase in liabilities (loan payable).
1. Main View (Loan Receipt List)
The main page of this module displays a list of all Loan Receipt documents that have been created.
View Explanation & Filters
This page is for viewing and managing all loan receipt transactions.
Filters: You can search for a specific document by Loan Document or a date range (Start Date / End Date).
Loan List: The table below will display all loan receipts that match the filters, with columns such as Loan Document, From (Lender), Loan Date, and Amount.
Button Functions
[Loan Receipt]: The primary button to create a new Loan Receipt record.
2. Steps to Record a Loan Receipt
Step 1: Create a New Document
From the Main View, click the Loan Receipt button to open the new entry form.
Step 2: Fill in Loan Details
On the form that appears (not shown in the image), you will be asked to fill in the loan details, such as:
Lender: Select the party providing the loan.
Principal Loan Amount: Enter the total loan funds received.
Date Funds Received: Select the date the funds entered the company's account.
Destination Bank Account: Select the company's bank account that received the funds.
Loan Terms and Conditions: Enter details like the interest rate, due date, and installment scheme.
Step 3: Save the Document
Save the document to record the loan receipt. After confirmation, this action will automatically:
Increase the company's cash/bank balance.
Record the loan payable (liability) on the balance sheet.
Tips & Important Notes
This module is specifically used for loans received by the company.
Accurate recording here is crucial for the correct reporting of the company's liabilities in the financial statements.
The document created here will become the basis for the installment payment process in the Loan Payment module.
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