Company Loan Board

Module Guide: Loan Receipt

Module Location

Finance > Company Loan

Module Objective

The Loan Receipt module is used to record the transaction of receiving funds that originate from a loan. This module is used when the company receives loan funds from an external party (e.g., a bank or other financial institution) to be recorded as a cash inflow and, at the same time, as an increase in liabilities (loan payable).

1. Main View (Loan Receipt List)

The main page of this module displays a list of all Loan Receipt documents that have been created.

View Explanation & Filters

This page is for viewing and managing all loan receipt transactions.

• Filters: You can search for a specific document by Loan Document or a date range (Start Date / End Date).

• Loan List: The table below will display all loan receipts that match the filters, with columns such as Loan Document, From (Lender), Loan Date, and Amount.

Button Functions

• [Loan Receipt]: The primary button to create a new Loan Receipt record.

2. Steps to Record a Loan Receipt

Step 1: Create a New Document

From the Main View, click the Loan Receipt button to open the new entry form.

Step 2: Fill in Loan Details

On the form that appears (not shown in the image), you will be asked to fill in the loan details, such as:

• Lender: Select the party providing the loan.

• Principal Loan Amount: Enter the total loan funds received.

• Date Funds Received: Select the date the funds entered the company's account.

• Destination Bank Account: Select the company's bank account that received the funds.

• Loan Terms and Conditions: Enter details like the interest rate, due date, and installment scheme.

Step 3: Save the Document

Save the document to record the loan receipt. After confirmation, this action will automatically:

• Increase the company's cash/bank balance.

• Record the loan payable (liability) on the balance sheet.

Tips & Important Notes

• This module is specifically used for loans received by the company.

• Accurate recording here is crucial for the correct reporting of the company's liabilities in the financial statements.

• The document created here will become the basis for the installment payment process in the Loan Payment module.