The Deposit Management module serves as a reporting and inquiry tool for monitoring all deposit transactions. This includes both deposits received from customers (sales down payments) and deposits given to suppliers (purchase down payments). This module provides a centralized list for tracking the amount, usage, and remaining balance of all deposits.
1. Main View (Deposit List)
The main page of this module displays a list of all deposit transactions recorded in the system.
View Explanation & Filters
This page is for viewing and monitoring all deposit transactions.
Filters:
Customer/Supplier: Use this filter to search for deposits from or to a specific party.
Deposit Type: A key filter to select the type of deposit to be viewed, for example, Sales (for deposits from customers) or Purchasing (for deposits to suppliers).
Start Date / End Date: Use this filter to screen deposits based on a specific date range.
Column Explanation
The table below will display all deposits that match the filters, with important columns such as:
Customer/Supplier: The name of the party associated with the deposit.
Deposit Date: The date the deposit was recorded.
Amount: The initial value of the deposit.
Usage: The amount of the deposit that has already been used or applied to an invoice.
Remaining: The remaining balance of the deposit that is still available.
COA: The Chart of Account linked to the deposit.
2. Workflow & Integrated Business Process
This is a reporting and inquiry module. Deposit data is not created or modified here.
Customer deposit data is recorded via the Bank/Cash Receipt modules.
Supplier deposit data is recorded via the Bank/Cash Disbursement modules.
This Deposit Management module consolidates all of that data into one centralized view for easy monitoring.
Tips & Important Notes
Use this report to monitor the unused deposit balances from all customers or to all vendors.
The Remaining column is an important indicator of a liability (for customer deposits) or an asset (for deposits to vendors) that the company still holds.
This is an important monitoring report for the Finance and Accounting teams.
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