# Deposit Management

### **Report Module Guide: Deposit Management**

#### **Module Location**

#### Finance > Deposit Management

#### **Module Objective**

#### The **Deposit Management** module serves as a reporting and inquiry tool for monitoring all deposit transactions. This includes both deposits received from customers (sales down payments) and deposits given to suppliers (purchase down payments). This module provides a centralized list for tracking the amount, usage, and remaining balance of all deposits.

### **1. Main View (Deposit List)**

#### The main page of this module displays a list of all deposit transactions recorded in the system.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-09/scaled-1680-/0vVimage.png)

#### **View Explanation & Filters**

#### This page is for viewing and monitoring all deposit transactions.

- #### **Filters**:
    
    
    - #### **Customer/Supplier**: Use this filter to search for deposits from or to a specific party.
    - #### **Deposit Type**: A key filter to select the type of deposit to be viewed, for example, **Sales** (for deposits from customers) or **Purchasing** (for deposits to suppliers).
    - #### **Start Date / End Date**: Use this filter to screen deposits based on a specific date range.

#### **Column Explanation**

#### The table below will display all deposits that match the filters, with important columns such as:

- #### **Customer/Supplier**: The name of the party associated with the deposit.
- #### **Deposit Date**: The date the deposit was recorded.
- #### **Amount**: The initial value of the deposit.
- #### **Usage**: The amount of the deposit that has already been used or applied to an invoice.
- #### **Remaining**: The remaining balance of the deposit that is still available.
- #### **COA**: The Chart of Account linked to the deposit.

### **2. Workflow & Integrated Business Process**

- #### This is a **reporting and inquiry module**. Deposit data is not created or modified here.
- #### Customer deposit data is recorded via the **Bank/Cash Receipt** modules.
- #### Supplier deposit data is recorded via the **Bank/Cash Disbursement** modules.
- #### This **Deposit Management** module consolidates all of that data into one centralized view for easy monitoring.

### **Tips & Important Notes**

- #### Use this report to monitor the unused deposit balances from all customers or to all vendors.
- #### The **Remaining** column is an important indicator of a liability (for customer deposits) or an asset (for deposits to vendors) that the company still holds.
- #### This is an important monitoring report for the **Finance and Accounting** teams.