Project Realization Report

Report Module Guide: Project Realization (Budget vs. Actuals Report)

Module Location

Project > Project Budget > Project Realization report

Module Objective

The Project Realization Report module is a crucial cost control tool. Its purpose is to generate a Budget vs. Actuals comparison report for a project. This report compares three key stages:

1. RAB: The budgeted cost.

2. SPP (Surat Permintaan Pembelian): The cost that has been requested for purchase.

3. IRM (Item Receipt Material): The actual cost of goods/services that have been received.

1. Report Parameters (Filter)

The main page of this module is a form containing various parameters to customize the report that will be generated.

Here is an explanation for each parameter:

• Project Code: The primary filter to select the specific project whose realization you want to analyze.

• Period: Specify the date range for the cost realization to be displayed.

• Project Status: Filter by the current status of the project.

2. Steps to Generate the Report

Step 1: Set Report Parameters

Select the relevant Project Code and define the Period you wish to review.

Step 2: Generate the Report

After all parameters are set, click one of the two buttons at the bottom:

• [Display]: To preview the comparison report directly on your screen.

• [Export to MS Excel]: To download the report data in an Excel file format.

3. Reading the Report (Report Content)

The generated report is a three-column comparison table that allows you to track the project's cost flow in detail.

Main Column Explanation

• RAB: Displays the initial budget for each cost item as planned in the Project Budget (RAB) module.

• SPP: Displays the cost that has been requested for purchase via a Purchase Requisition (Surat Permintaan Pembelian).

• IRM: Displays the actual cost of the goods or services that have been received (Goods Receipt).

How to Analyze: By comparing the figures in these three columns, you can quickly answer questions like: "Are our purchase requests in line with the budget?" and "Is the actual cost in line with what we requested?"

Tips & Important Notes

• This is the most important monitoring tool for a Project Manager to control costs.

• Use this report routinely (e.g., weekly or monthly) to detect potential cost overruns early.

• The accuracy of this report is highly dependent on disciplined data entry in the Project Budget (RAB), Purchase Requisition, and Goods Receipt modules.