# Project Realization Report

### **Report Module Guide: Project Realization (Budget vs. Actuals Report)**

#### **Module Location**

#### Project > Project Budget > Project Realization report

#### **Module Objective**

#### The **Project Realization Report** module is a crucial cost control tool. Its purpose is to generate a **Budget vs. Actuals** comparison report for a project. This report compares three key stages:

1. #### **RAB**: The budgeted cost.
2. #### **SPP** (`Surat Permintaan Pembelian`): The cost that has been requested for purchase.
3. #### **IRM** (`Item Receipt Material`): The actual cost of goods/services that have been received.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing various parameters to customize the report that will be generated.

#### Here is an explanation for each parameter:

- #### **Project Code**: The primary filter to select the specific project whose realization you want to analyze.
- #### **Period**: Specify the date range for the cost realization to be displayed.
- #### **Project Status**: Filter by the current status of the project.

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Select the relevant **Project Code** and define the **Period** you wish to review.

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons at the bottom:

- #### **\[Display\]**: To preview the comparison report directly on your screen.
- #### **\[Export to MS Excel\]**: To download the report data in an Excel file format.

### **3. Reading the Report (Report Content)**

#### The generated report is a three-column comparison table that allows you to track the project's cost flow in detail.

#### **Main Column Explanation**

- #### **RAB**: Displays the initial budget for each cost item as planned in the **Project Budget (RAB)** module.
- #### **SPP**: Displays the cost that has been requested for purchase via a **Purchase Requisition** (`Surat Permintaan Pembelian`).
- #### **IRM**: Displays the actual cost of the goods or services that have been received (**Goods Receipt**).

#### **How to Analyze**: By comparing the figures in these three columns, you can quickly answer questions like: "Are our purchase requests in line with the budget?" and "Is the actual cost in line with what we requested?"

### **Tips & Important Notes**

- #### This is the most important monitoring tool for a **Project Manager** to control costs.
- #### Use this report routinely (e.g., weekly or monthly) to detect potential **cost overruns** early.
- #### The accuracy of this report is highly dependent on disciplined data entry in the **Project Budget (RAB), Purchase Requisition, and Goods Receipt** modules.