Asset Usage Request Report

Report Module Guide: Asset Usage Request Report

Module Location

Fixed Asset > Reports > Asset Usage Request Report

Module Objective

The Asset Usage Request Report module is used to generate a historical report of all asset usage or borrowing requests that have been recorded in the system. This report is used to review who has used a specific asset, for what period, and to track special usage metrics like mileage for vehicles.

1. Report Parameters (Filter)

The main page of this module is a form containing various parameters to customize the report that will be generated.

Here is an explanation for each parameter:

• Asset:

  • Select All to see the usage history of all assets, or select Selected to focus on one or more specific assets.

• From / To:

  • Specify the date range for the requests you wish to see in the report (e.g., January 1, 2025, to October 9, 2025).

2. Steps to Generate the Report

Step 1: Set Report Parameters

Define the date range and the asset filter that you need.

Step 2: Generate the Report

After all parameters are set, click one of the two buttons at the bottom:

• [Display Report]: To preview the report directly on your screen.

• [Export to MS Excel]: To download the report data in an Excel file format.

3. Reading the Report (Report Content)

The generated report will be a history list of all asset usage requests that match your filters.

This report displays details such as:

• The Asset Name that was borrowed.

• The usage period (From and To).

• Special Vehicle Columns: Pay attention to the KM Distance and Fuel columns, which are specifically used to track vehicle usage.

Tips & Important Notes

• This report is a recapitulation of all data recorded in the Asset Usage Request module.

• Use this report to analyze the usage rate of shared assets to help with capacity planning or the addition of new assets in the future.

• This is a useful report for the General Manager or Asset Custodian to monitor the movement and usage of assets.