# Uninvoiched Purchase Order

### **Report Module Guide: Uninvoiced PO Report**

#### **Module Location**

#### Purchasing > Reports > Uninvoiced Purchase Order

#### **Module Objective**

#### The **Uninvoiced PO Report** module is used to generate a list of all Purchase Orders (POs) for which the goods have likely been received but the invoice has not yet been received or recorded in the system. This report is a crucial control tool for managing **accrued liabilities** and ensuring all obligations to vendors are recorded.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing various parameters to customize the report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/d6kimage.png)

#### Here is an explanation for each parameter:

- #### **Vendor**:
    
    
    - #### Filter the report by **All** vendors or a **Selected** vendor.
- #### **PO Date**:
    
    
    - #### Specify the **From** and **To** PO creation date range to be displayed (e.g., August 1, 2025, to August 31, 2025).
- #### **Location**:
    
    
    - #### Filter the report by location or warehouse.
- #### **Show**:
    
    
    - #### Select the report's level of detail: **Summary** or **Detail**.

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Select all the parameters you need, especially defining the **PO Date** range.   
![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/rZ4image.png)

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the uninvoiced PO report directly on your screen. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/PUQimage.png)
- #### **Export To MS Excel**: To download the report data in an Excel file format. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/XqKimage.png)

### **3. Example of the Report View**

#### After you click, the system will generate a detailed report like the following, which details every PO that still has a remaining balance to be billed.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/7JKimage.png)

#### **Report Explanation**: This report will display a detailed list of each Purchase Order that still has a quantity or value yet to be billed by the vendor.

#### **Key Columns**:

- #### **Purchase Order Number**: The reference PO number.
- #### **Item Name**: Details of the product yet to be billed.
- #### **Remaining Qty**: The remaining quantity that has not been invoiced.
- #### **Remaining Amount Uninvoiced**: The remaining value that has not been invoiced.
- #### **Total Remaining**: The total remaining bill per Purchase Order.

### **Tips & Important Notes**

- #### Use this report at **month-end** to identify purchases that need to be recorded as an **accrued expense**.
- #### This report serves as a **"worklist"** for the Accounting (AP) team to **follow-up** with vendors who have not yet sent their invoices.
- #### The **Remaining Amount Uninvoiced** column is a key indicator of potential liabilities that have been incurred but have not yet been officially recorded in the accounts payable ledger.