Uninvoiched Purchase Order

Report Module Guide: Uninvoiced PO Report 

 Module Location 

 Purchasing > Reports > Uninvoiced Purchase Order 

 Module Objective 

 The Uninvoiced PO Report module is used to generate a list of all Purchase Orders (POs) for which the goods have likely been received but the invoice has not yet been received or recorded in the system. This report is a crucial control tool for managing accrued liabilities and ensuring all obligations to vendors are recorded. 

 1. Report Parameters (Filter) 

 The main page of this module is a form containing various parameters to customize the report that will be generated. 

 

 Here is an explanation for each parameter: 

 

 

 Vendor : 

 

 

 Filter the report by All vendors or a Selected vendor. 

 

 

 

 

 PO Date : 

 

 

 Specify the From and To PO creation date range to be displayed (e.g., August 1, 2025, to August 31, 2025). 

 

 

 

 

 Location : 

 

 

 Filter the report by location or warehouse. 

 

 

 

 

 Show : 

 

 

 Select the report's level of detail: Summary or Detail . 

 

 

 

 

 2. Steps to Generate the Report 

 Step 1: Set Report Parameters 

 Select all the parameters you need, especially defining the PO Date range. 

 Step 2: Generate the Report 

 After all parameters are set, click one of the two buttons in the bottom-left section of the page: 

 

 

 Display Report : To preview the uninvoiced PO report directly on your screen. 

 

 

 Export To MS Excel : To download the report data in an Excel file format.  

 

 

 

 3. Example of the Report View 

 After you click, the system will generate a detailed report like the following, which details every PO that still has a remaining balance to be billed. 

 

 Report Explanation : This report will display a detailed list of each Purchase Order that still has a quantity or value yet to be billed by the vendor. 

 Key Columns : 

 

 

 Purchase Order Number : The reference PO number. 

 

 

 Item Name : Details of the product yet to be billed. 

 

 

 Remaining Qty : The remaining quantity that has not been invoiced. 

 

 

 Remaining Amount Uninvoiced : The remaining value that has not been invoiced. 

 

 

 Total Remaining : The total remaining bill per Purchase Order. 

 

 

 Tips & Important Notes 

 

 

 Use this report at month-end to identify purchases that need to be recorded as an accrued expense . 

 

 

 This report serves as a "worklist" for the Accounting (AP) team to follow-up with vendors who have not yet sent their invoices. 

 

 

 The Remaining Amount Uninvoiced column is a key indicator of potential liabilities that have been incurred but have not yet been officially recorded in the accounts payable ledger.