Unvouchered Trade Report

Report Module Guide: Unvouchered Trade Report

Module Location

General Ledger > Reports > Unvouchered Trade Report

Module Objective

The Unvouchered Trade Report module is used to generate a list of transactions that are still "pending" or have not yet had their official invoice/bill created. This report is crucial for ensuring all sales transactions are billed (Accounts Receivable/AR) and all purchase transactions are recorded as liabilities (Accounts Payable/AP).

1. Report Parameters

The main page of this module is a simple form containing several parameters to define the type of report that will be generated.

Here is an explanation for each parameter:

• Date:

  • Specify the From and To date range to search for uninvoiced transactions within that period (e.g., July 1, 2025, to July 30, 2025).

• Type Of Report:

  • This is the key filter to determine the type of report you want.

  • AP (Accounts Payable): Select this option to see a list of goods received from vendors for which you have not yet received or recorded a purchase invoice.

  • AR (Accounts Receivable): Select this option to see a list of goods shipped to customers for which you have not yet issued a sales invoice.

2. Steps to Generate the Report

Step 1: Set Report Parameters

Select the Date range and specify the Type Of Report you need, either AP or AR. 

Step 2: Generate the Report

After the parameters are set, click the Display Report button in the bottom-left section of the page to see the list of uninvoiced transactions.

Tips & Important Notes

• Use this report routinely (e.g., weekly or at month-end) to ensure no shipments are forgotten to be billed (AR) and no goods receipts are forgotten to be recorded as a liability (AP).

• This report is very important for the Accounting team (both AP and AR departments) in maintaining the accuracy of payables and receivables records and ensuring smooth cash flow.

• The output of this report is an action list that must be followed up on, namely: creating sales invoices (for AR) or recording purchase invoices received from vendors (for AP).