# Unvouchered Trade Report

### **Report Module Guide: Unvouchered Trade Report**

#### **Module Location**

#### General Ledger > Reports > Unvouchered Trade Report

#### **Module Objective**

#### The **Unvouchered Trade Report** module is used to generate a list of transactions that are still "pending" or have not yet had their official invoice/bill created. This report is crucial for ensuring all sales transactions are billed (Accounts Receivable/AR) and all purchase transactions are recorded as liabilities (Accounts Payable/AP).

### **1. Report Parameters**

#### The main page of this module is a simple form containing several parameters to define the type of report that will be generated.

#### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/ViSimage.png)

#### Here is an explanation for each parameter:

- #### **Date**:
    
    
    - #### Specify the **From** and **To** date range to search for uninvoiced transactions within that period (e.g., July 1, 2025, to July 30, 2025).
- #### **Type Of Report**:
    
    
    - #### This is the key filter to determine the type of report you want.
    - #### **AP (Accounts Payable)**: Select this option to see a list of goods received from vendors for which you have not yet received or recorded a purchase invoice.
    - #### **AR (Accounts Receivable)**: Select this option to see a list of goods shipped to customers for which you have not yet issued a sales invoice.

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Select the **Date** range and specify the **Type Of Report** you need, either AP or AR. 

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/QRQimage.png)


#### **Step 2: Generate the Report**

#### After the parameters are set, click the **Display Report** button in the bottom-left section of the page to see the list of uninvoiced transactions. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/eWLimage.png)

### **Tips & Important Notes**

- #### Use this report routinely (e.g., weekly or at month-end) to ensure no shipments are forgotten to be billed (AR) and no goods receipts are forgotten to be recorded as a liability (AP).
- #### This report is very important for the **Accounting team (both AP and AR departments)** in maintaining the accuracy of payables and receivables records and ensuring smooth cash flow.
- #### The output of this report is an **action list** that must be followed up on, namely: creating sales invoices (for AR) or recording purchase invoices received from vendors (for AP).