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Warehouse Costing Inbox

Module Guide: Current Warehouse UsageCosting Inbox

Module Location

Inventory > Warehouse Management > CurrentWarehouse Costing > Warehouse UsageCosting Inbox

Module Objective

The Current Warehouse UsageCosting Inbox module serves as athe real-timeapproval inquiry toolcenter for viewingall Warehouse Costing documents that have been submitted. Every recording of warehouse operational costs must be reviewed and approved here by an authorized manager before it is officially expensed and posted to the currentGeneral condition of a storage location. This module allows users to check the list of items along with their quantities that are in a specific warehouse or bin, as well as to see metrics on the utilization of that warehouse's capacity.Ledger.

1. Main View (WarehouseDocument Selection)List)

The firstmain page of this module is an "inbox" that displays all warehouse cost documents requiring your action.

View Explanation

This page provides a hierarchical structuresummary of all thecost storagedocuments locationsthat youare have.awaiting approval.

  • ViewFilters: ThisYou pagecan displayssearch for a listspecific ofdocument mainby warehouses,Warehouse sub-warehousesCost (SUBWH),Number or subcontractor-owneda locationsdate range (SUBCON)Start Date / End Date).

  • HowDocument to UseList: ClickThe ontable thebelow namewill ofdisplay theall specificdocuments warehouseawaiting oraction, locationwith whosecolumns contentssuch youas wantWarehouse toCost see.Number, Warehouse Costing Date, Amount, and Approval.

2. DetailApproval ViewProcess (Stock List by Location)Steps

AfterThe selectingfollowing is the standard workflow for an approver.

Step 1: Access the Inbox

Open the Warehouse Costing Inbox module to see the list of transactions that require approval.

Step 2: Review the Cost Details

Click on one of the locations,rows in the table to open the detail view of the cost document. In the detail page, you can check all the details of the cost components (both fixed and variable) that have been input.

Step 3: Provide Approval

After you review the cost details in Step 2, you will find a button to grant approval (e.g., an "Approve" button) within that detail page. Click the appropriate button to complete the review process.

Workflow & Integrated Business Process

  1. A Warehouse Costing document is created and confirmed.

  2. The document automatically enters the queue in this Inbox.

  3. A manager (e.g., a Finance Manager) reviews and approves it.

  4. After approval, the system will displayfinally a detail page containing a list of all goods in that location.

    Capacity Information

    Atpost the topaccounting ofjournal theto page,record youthese can see the warehouse capacity usage metrics, including:

    • Maximum Capacity: The total storage space capacity.costs.

    • Current Usage: The space that has already been used by the existing goods.

    Stock List

    The table below displays a complete list of all items currently in that location along with their physical quantity (Qty).

Tips & Important Notes

  • This moduleapproval process is read-onlyan important control step to ensure all warehouse cost charges are valid and presents inventory data in real-time.accurate.

  • Use thisThis module to perform a quick check on stock availability in a specific location without having to run a complex report.

  • The capacity information is verytypically usefulaccessed forby an WarehouseAccounting ManagersManager, Controller, or Finance Manager to plan space arrangement and optimize the utilization of the warehouse area..

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