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Shelf Life Settings

Module Guide: Shelf Life Settings

Module Location

Utilities > Shelf Life Settings

Module Purpose

The Shelf Life Settings module is used to define the standard shelf life for various products or raw materials. This data serves as a critical parameter in inventory management, especially within an ERP system that requires quality control and stock rotation. By establishing a shelf life, the company can monitor and prevent the storage of expired goods.

1. Main View (Shelf Life List)

View Explanation

  • Shelf Life Table:

    • No.: The sequence number for the shelf life entry.

    • Shelf Life: The registered shelf life value (e.g., entries like 300, 365, 360).

    • Unit: The time unit for the shelf life, which can be "Day" or "Month".

  • This table displays a complete list of all registered shelf life parameters. Ideally, each entry will be used as a reference in the item master of the main system.

2. Add Shelf Life Page

View Explanation

  • Shelf Life: A numeric input field for the shelf life duration (e.g., 300, 12).

  • Time Unit: A choice between "Day" and "Month" using radio buttons.

  • Save / Cancel: Buttons to save the new shelf life entry or cancel the input.

3. Steps for Adding a Shelf Life

  • Navigate to the Utilities > Shelf Life Settings menu.

  • Click the add button (if available) to open the input form.

  • Enter the Shelf Life number (e.g., "365").

  • Select the time unit, either Day or Month.

  • Click Save to store the new entry, or Cancel to discard it.

4. Integrated Workflow & Business Process

  • Shelf Life Data Standardization: All new products/items entered into the master data will select one of the standard shelf lives from this menu.

  • Integration with Inventory Module: When goods are received in the warehouse, the system will refer to this shelf life data to automatically calculate the expiration date.

  • Quality & Compliance: Accurate shelf life data is crucial for compliance in the food, pharmaceutical, or chemical industries—areas with strict regulations regarding the distribution and sale of expired goods.

5. Tips & Important Notes

  • Ensure the shelf life unit and number are accurate and comply with the applicable product specifications and regulations.

  • Conduct periodic audits and updates of the shelf life data to accommodate new formulations or regulations from suppliers or government agencies.

  • Ensure all master items use the standardized shelf life logic defined here to facilitate the monitoring of expired stock and batch tracing throughout the supply chain.

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