Outstanding Debtors

Report Module Guide: Outstanding Debtors Report

Module Location

Accounts Receivable > Reports > Outstanding Debtors

Module Objective

The Outstanding Debtors Report module is used to generate a list of customers who have an outstanding receivable balance. This report provides a quick general overview to see which customers currently have payment obligations to the company.

1. Report Parameters (Filter)

The main page of this module is a form containing several parameters to customize the report that will be generated.

Here is an explanation for each parameter:

• Debtor Enquiry:

  • This is the primary filter for selecting customers.

  • All: Select this to display a list of all customers who have a receivable.

  • Selected: Select this to display the receivables for one or more specific customers that you choose from the list.

• Currency:

  • Choose how currency values will be displayed in the report.

  • Respective Currency: Displays values in the original transaction currency.

  • Base Currency: Converts all values to the company's base currency (e.g., IDR).

2. Steps to Generate the Report

Step 1: Set Report Parameters

Select the scope of customers you want to see in the Debtor Enquiry filter.

Step 2: Generate the Report

After the parameters are set, click one of the two buttons in the bottom-left section of the page:

• Display Report: To preview the report directly on your screen.

• Export To MS Excel: To download the report data in an Excel file format. 

  

Tips & Important Notes

• Use this report to get a quick list of all customers who have a receivable balance.

• This report is different from the Aged Receivables Report because its focus is on "who" is indebted, not "how long" the debt has been outstanding.

• This is a useful report for the Sales and Accounts Receivable (AR) teams to monitor the general status of customer receivables.