BC 2.3

Customs Documents Module Guide

Module Location :  

CEISA > Dokumen Pabean > BC 2.3

The BC 2.3 menu is used to manage notification documents for the entry of imported goods into a Bonded Warehouse (TPB) from a Customs Zone or other locations treated the same as a Temporary Storage FacilitiesFacility (TPS) into Bonded Warehouses (TPB). InThis othermenu words,helps this document is used to manage andusers monitor the entryprocess of entering imported goods into BW facilities, such as Bonded Zones or Bonded Warehouses, in accordance with applicable customs regulations.

Through this menu, users can view a listTPB, offrom submissions,document searchcreation, fordata documents, check registration numbers, monitor customs statusentry, and routes,validation andto updatefollow-up documentactions responses.on the documents.

How to Open

• Select the Customs Documents menu.
• Click the BC 2.3 submenu.
• The system displays the Document List page.

Page Display

Displays a list of BC 2.3 document submissions for the entryimport of imported goods into a TPB. Each row displays document information, such as the submission number, shipper, registration number, registration date, route, customs office, and document processing status.

The page layout consists of:

• Period filter.
• Document table.
• Search field.
• Utility buttons.
• Action menu.

On the document list page, users can view documents that have already been created as well as documents that do not yet have registration data.

ColumnButton Descriptions

The availablefunctions columnsof the buttons on the BC 2.3 page include:

• Filter: Displays data according to the selected period.
• Reset: Resets the filter to its default state.
• Utilities: Opens a menu of additional functions.
• Update to ERP: Updates or synchronizes data with the ERP.
• Retrieve ALL Responses: Retrieves responses for a number of relevant documents.
• Retrieve Response by AJU: Retrieves responses based on a specific application number.
• Multi Backup: Backs up multiple documents.
• Reload: Refreshes the data display.
• Add: Creates a new BC 2.3 document.
• Actions: Opens the list of actions available for the document.

Column Descriptions

• No.: Displays the document’s sequentialserial number in the list.number.
• Document: Displays the typedocument of customs document,type, namely BC 2.3.
• SubmissionApplication Number: Displays the AJUdocument’s number,identification which identifies the customs document submission.number.
• Sender: Displays the namesender of the companygoods, orif party sending the goods.available.
• Registration Number: Displays the documentdocument’s registration number assigned throughif the customsregistration process.process has been completed.
• Registration Date: Displays the date the document was registered.
• Channel: Displays the customs service channel indicator,channel, if available.
• Customs Office: Displays the Customs and Excise office handling the document.
• Action: Displays optionsavailable actions for furtherthe document.

 

Button Descriptions

The button functions on the BC 2.3 page include:

• Filter: Displays data according to the selected period.
• Reset: Resets the filter to its default state.
• Utilities: Opens the additional functions menu.
• Update to ERP: Updates or synchronizes data with the ERP.
• Retrieve ALL Responses: Retrieves responses for a number of relevant documents.
• Retrieve Response by AJU: Retrieves responses based on a specific application number.
• Multi Backup: Backs up multiple documents.
• Reload: Refreshes the data display.
• Add: Creates a new BC 2.3 document.
• Actions: Opens the list of actions available for the document

  1. Explanation of the Action Menu 
     

     
     

     In the Action column, the Action button displays the following options:

     Edit:

     • Opens the document edit page to modify or complete BC 2.3 data.
       
     • Edit Submission Number: Used to change the document’s submission number.
       
     • Copy Data: Copies existing document data to serve as the basis for creating a new document.
       
     • Delete: Deletes the document.
       
     • Push to CEISA: Sends or pushes the document data to the CEISA system.
       
     • Print to Excel: Exports the document data to Excel format.
       

• Document Edit Page
  

  When the user selects the Edit menu, the system displays the BC 2.3 document details page. On this page, the following buttons are available:

  1. Back: Returns to the previous page.

  2.  Print: Prints the document

  3. Validate: Validates the document data.
     In addition, there are navigation tabs for entering document data, namely:
     

• Header: 
  

  
  

   

  Used to enter general application data. The available sections include:

  
  

       Application.

  • Application Number: Displays the document’s application number.

    Customs Office 

  • Port of Unloading: Displays the port where the goods were unloaded.

  • Unloading Customs Office: Displays the customs office where unloading takes place.

  • Supervising Customs Office: Displays the customs office that supervises the document.
    

    Other Information

  • Shipping Destination: Displays the destination of the goods, for example, a Bonded Zone

     

     

• Entity:
  

  
  

  The Entity tab is used to enter data on the parties involved in the document. The available fields include:

  
  

  Importer / TPB Operator

  • Get From ERP

  • Tax ID (NPWP)

  • Name

  • Address

  • TPB License Number

  • License Date

  • NIB

  
  

  Supplier
  

  • Get From ERP

  •  Name

  • Address

  • Country 

  
  Owner of Goods

  • Get From ERP

  • Tax ID (NPWP)

  • Name

  • Address 

    This tab is used to ensure that the identities of the parties involved have been entered completely and correctly

• Document:
  

  
  

  The Documents tab is used to manage the attached documents that accompany BC 2.3. The columns available in the attached documents table include:

  • Series

  •  Type

  • Date
  • Action

  •  Number

     

    An example of an attached document shown in the image:

  • INVOICE

  • CONTRACT

  • Available buttons:

  • Clear Documents: Clears the list of attached documents that have been entered.

  • Add: Adds a new attached document.

    In the Action column, there are icons for editing or deleting attachment

     

     

• Carrier:

The Carrier tab is used to enter cargo transportation data. The available fields include:

BC 1.1

1. BC 1.1 Number
2. Date
3. POS Number

Transportation

1. Mode of Transportation
2. Name of Transport Vehicle
3. Voyage/Flight/License Plate Number
4. Flag

Ports and Storage Locations

1. Port of Loading
2. Transit Port
3. Port of Discharge
4. Storage Location

This tab helps users record information regarding the movement and means of transportation of goods.

• Packaging & Containers: 

The Packaging & Container tab is used to record packaging and container data. There are two main sections:

Packaging

• • Series
  • Quantity
  • Type
  • Brand
  • Action

Container

• • Series
  • Number
  • Size
  • Type
  • Class
  • Action

Each section has an Add button for adding new data.

If there is no data, the table will display the message “No data available in table.”

• Transactions

The Transactions tab is used to enter transaction value and goods weight data. The available fields include:

Price

• • Currency

  • NDPBM

  • Goods Price

  • CIF Value

  • Customs Value

The following buttons are available:

• • Update to Latest Currency: Used to update values based on the selected document.currency and exchange rate data available in the application.

Other Prices

• • Add-On Costs
  • Deduction Costs
  • FOB
  • Freight
  • Insurance

Weight

• • Gross Weight (KGM)
  • Net Weight (KGM)

Additionally, there is a checkbox“Item Details” button to selectview documentsitem and a search field to find specific data.details.

Button Descriptions

• Utilities: Opens

  Goods

  a menu of additional features for document management.
• Update to ERP: Used to update or synchronize document data with the company’s ERP system.
• Retrieve ALL Responses: Used to retrieve or update customs responses for a number of documents.
• Retrieve Responses by AJU: Used to retrieve responses based on a specific submission number.
• Multi Backup: Used to back up multiple documents at once.
• Reload: Refreshes the document list view.
• Add: Used to create a new BC 2.3 document submission.
• Filter: Displays a list of documents based on the selected date range.
• Reset: Restores search settings to their default state.

Status

The andItems Processing Path Explanation

• In the Application Number column, there is an indicator showing the document’s processing stage.
• Based on the page display, the visible statuses are:
• New: Indicates that the document is in the initial stage or has just been created and does not yet show registration results.
• Other statuses may appear depending on the stage of the application and the response received from the customs system. In the “Channel” column, an indicatortab is used to showmanage the customslist serviceof channelitems iflisted in the documentdocument. hasThe beencolumns assignedin athe channel.items table include:
  • • Series
    • HHS
    (Green):
    • Description
    Presumably
    • Item indicatesValue
    • Quantity
    • Unit Code
    • Action

  Available buttons:

  • • Download Excel: Downloads the Greendata Channel,or whichExcel istemplate aprovided serviceby channelthe that generally does not require routine physical inspection, except under certain conditions.application.
    • MUpload (Red):Excel: IndicatesUpload item data from an Excel file.
    • Deduct Quota: Execute the Redquota Lane,deduction afeature serviceaccording laneto that requires physical inspection in accordance with customssystem regulations.
    • Note:Add: InAdd new item data.

  Notifications may also appear at the displayedtop, imagefor example:

  • • Item data must be filled in.

  • Fees

  

  The Fees tab is used to display or calculate fees associated with a document. Available sections:
  

  • • Charged
    • Not Charged
    • Exempt
    • Deferred
    • Available buttons:

  Calculate and Reload: Recalculates fee data and updates the display.
  

  • Statements

  

  The Declaration tab is used to display and complete the declaration section for the person responsible for the document. The available sections include:

  Place & Date

  • • Place
    • Date

  Name & Position

  • • Name
    • Position
      At the top, there is also a statement that the user is responsible for the accuracy of the BCdocument’s 2.3content document,and the document status is still “New,” while the Registration Number, Registration Date, and Lane fields are not yet filled in. This indicates that registration information and lane designation are not yet available in the list. The official statusvalidity of the document must be confirmed throughsupporting customs detailsdocuments orused aas response.the basis for creating the document.

  Table Navigation Explanation

  At the bottom of the document list,page, the following navigation featuresbuttons are available:

  • Show Entries: Sets the number of documents displayed on each page.
  • Previous: GoReturn to the previous page of the list.tab.
  • Next: GoProceed to the next page of the list.tab.
  • Showing
  Entries: Displays the number of documents currently shown and the total number of available documents.
  • Horizontal Scrollbar: Scroll the table view to see columns that are not visible on the screen.

   

  StepsInstructions for Use

  1. Open the CEISA menu > Customs Documents > BC 2.3.3 menu.
  2. Specify the documentsearch periodperiod.
  using
  3. Click theFilter.
  From
  4. Search andfor Todocuments columns.by Application Number or other criteria.
  5. Click the FilterAction button to display a list of documents based on the selecteddesired period.document.
  6. Search for declarations usingSelect the searchappropriate columns,action, such as Declaration Number, Consignor, or Registration Number.Edit.
  7. ReviewComplete the data on the Header, Entity, Document, Carrier, Packaging & Container, Transaction, Goods, Levies, and Statement tabs.
  8. Click Validate to check that the data is complete.
  9. Use Push to Ceisa when the document information,is includingready to be sent.
  10. Use Print if the document type,needs declarationto number,be andprinted.
  consignor
  company.

   

  Note

  1. Ensure that the data on each tab is fully completed before validating.
  2. Check the statusFill in the Declarationentity Numberdata columnaccording to determinevalid the document’s processing stage.
  3. Check the Registration Number, Registration Date, and Route indicator if available.
  4. Use “Retrieve Response by AJU” to update the response for a specific document or “Retrieve Response ALL” for multiplesupporting documents.
  5. Click “Reload” to refreshComplete the documentattached list.documents before sending the document.
  6. Ensure that the transportation, transaction, and goods data match the source document.
  7. Use the “Action”Upload buttonExcel feature if you are entering goods data in the document row to perform available follow-up actions.bulk.

  Tips & Important Notes

  • Make sureDouble-check the searchLevies periodsection matchesbefore validating the documentdocument.
  you
  • Ensure wantthat tothe check.name, title, location, and date on the Statement tab are correct.
  • Use the Application NumberPush to makeCEISA itmenu easieronly to find a specific document.
  • The Application Number and Registration Number serve different purposes.
  • Checkafter the sender’s name to ensure the application data is correct.accurate and complete.
  • “New” status indicatesEnsure that the documentsubmission isresults stilland inofficial CEISA response are double-checked after the initialPush stage based on the application indicator.process.
  • The Registration Number, Registration Date, and Route may not yet be available if the registration process has not been recorded.
  • Check the customs response to confirm the document’s processing status.
  • Ensure the document meets customs requirements before proceeding with the entry of goods into the TPB.
  • Use the Action button and ERP synchronization features as needed and in accordance with company procedures.