BC 2.3

Customs Documents Module Guide

Module Location :  

CEISA > Dokumen Pabean > BC 2.3

The BC 2.3 menu is used to manage notification documents for the entry of imported goods from a Customs Zone or other locations treated as Temporary Storage Facilities (TPS) into Bonded Warehouses (TPB). In other words, this document is used to manage and monitor the entry of imported goods into BW facilities, such as Bonded Zones or Bonded Warehouses, in accordance with applicable customs regulations.

Through this menu, users can view a list of submissions, search for documents, check registration numbers, monitor customs status and routes, and update document responses.

Page Display

Displays a list of BC 2.3 document submissions for the entry of imported goods into a TPB. Each row displays document information, such as the submission number, shipper, registration number, registration date, route, customs office, and document processing status.

Column Descriptions

The available columns include:

• No.: Displays the document’s sequential number in the list.
• Document: Displays the type of customs document, namely BC 2.3.
• Submission Number: Displays the AJU number, which identifies the customs document submission.
• Sender: Displays the name of the company or party sending the goods.
• Registration Number: Displays the document registration number assigned through the customs process.
• Registration Date: Displays the date the document was registered.
• Channel: Displays the customs service channel indicator, if available.
• Customs Office: Displays the Customs office handling the document.
• Action: Displays options for further actions regarding the selected document.

Additionally, there is a checkbox to select documents and a search field to find specific data.

 

Button Descriptions

• Utilities: Opens a menu of additional features for document management.
• Update to ERP: Used to update or synchronize document data with the company’s ERP system.
• Retrieve ALL Responses: Used to retrieve or update customs responses for a number of documents.
• Retrieve Responses by AJU: Used to retrieve responses based on a specific submission number.
• Multi Backup: Used to back up multiple documents at once.
• Reload: Refreshes the document list view.
• Add: Used to create a new BC 2.3 document submission.
• Filter: Displays a list of documents based on the selected date range.
• Reset: Restores search settings to their default state.

 

Status and Processing Path Explanation

In the Application Number column, there is an indicator showing the document’s processing stage.

Based on the page display, the visible statuses are:

• New: Indicates that the document is in the initial stage or has just been created and does not yet show registration results.

Other statuses may appear depending on the stage of the application and the response received from the customs system. In the “Channel” column, an indicator is used to show the customs service channel if the document has been assigned a channel.

• H (Green): Presumably indicates the Green Channel, which is a service channel that generally does not require routine physical inspection, except under certain conditions.
• M (Red): Indicates the Red Lane, a service lane that requires physical inspection in accordance with customs regulations.

Note: In the displayed image of the BC 2.3 document, the document status is still “New,” while the Registration Number, Registration Date, and Lane fields are not yet filled in. This indicates that registration information and lane designation are not yet available in the list. The official status of the document must be confirmed through customs details or a response.

 

Table Navigation Explanation

At the bottom of the document list, the following navigation features are available:

• Show Entries: Sets the number of documents displayed on each page.
• Previous: Go to the previous page of the list.
• Next: Go to the next page of the list.
• Showing Entries: Displays the number of documents currently shown and the total number of available documents.
• Horizontal Scrollbar: Scroll the table view to see columns that are not visible on the screen.

 

Steps for Use

• Open the CEISA menu > Customs Documents > BC 2.3.
• Specify the document period using the From and To columns.
• Click the Filter button to display a list of documents based on the selected period.
• Search for declarations using the search columns, such as Declaration Number, Consignor, or Registration Number.
• Review document information, including document type, declaration number, and consignor company.
• Check the status in the Declaration Number column to determine the document’s processing stage.
• Check the Registration Number, Registration Date, and Route indicator if available.
• Use “Retrieve Response by AJU” to update the response for a specific document or “Retrieve Response ALL” for multiple documents.
• Click “Reload” to refresh the document list.
• Use the “Action” button in the document row to perform available follow-up actions.

 

Tips & Important Notes

• Make sure the search period matches the document you want to check.
• Use the Application Number to make it easier to find a specific document.
• The Application Number and Registration Number serve different purposes.
• Check the sender’s name to ensure the application data is correct.
• “New” status indicates that the document is still in the initial stage based on the application indicator.
• The Registration Number, Registration Date, and Route may not yet be available if the registration process has not been recorded.
• Check the customs response to confirm the document’s processing status.
• Ensure the document meets customs requirements before proceeding with the entry of goods into the TPB.
• Use the Action button and ERP synchronization features as needed and in accordance with company procedures.