# Void Purchase Coasting Sheet

### **Module Guide: Void Purchase Costing Sheet**

#### **Module Location**

#### Purchasing > Void Purchase Costing

#### **Module Objective**

#### The **Void Purchase Costing Sheet** module is an administrative tool that is used to **void** a Purchase Costing Sheet document that has already been created. This process is necessary if an error occurred in the recording or allocation of additional costs. The "void" action will create a reversing journal to neutralize the accounting impact of the original document.

### **1. Main View (Costing Sheet List)**

#### The main page of this module displays a list of active Purchase Costing Sheets that can be voided.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/efEimage.png)

#### **View Explanation & Filters**

#### This page is for finding and selecting the costing sheet document to be voided.

- #### **Filters**: You can search for a specific document by **Purchase Costing Sheet Number** or a date range (**Date From / Date To**).
- #### **Document List**: The table below will display all documents that match the filters, with columns such as **Purchase Costing Sheet Number**, **Purchase Order Number**, **Payable to**, and **Payment Status**.

#### **Button Functions**

- #### **Void**: The main action button to run the voiding process on a selected document.

### **2. Steps to Void a Purchase Costing Sheet**

#### **Step 1: Find the Document**

#### Use the available filters, especially the **Purchase Costing Sheet Number** search bar, to find and locate the document you wish to void.

#### **Step 2: Select the Document**

#### Select one or more documents to be voided by checking the box in the leftmost column of the corresponding row(s).

#### **Step 3: Run the Voiding Process**

#### Click the **Void** button in the bottom-left section of the page. The system will likely ask for your confirmation before proceeding with the voiding process. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/dUXimage.png)

### **Tips & Important Notes**

- #### The 'Void' process does not delete the data, but rather cancels it and creates a reversing journal to maintain an **audit trail**.
- #### Voiding a Costing Sheet will **revert the inventory value** back to its state before the additional cost was allocated.
- #### Ensure you have sufficient **authorization** before voiding this document, as it will affect the **COGS (Cost of Goods Sold)** value and payable records.
- #### This module is generally used by the **Accounting or Cost Control** teams.