Void Purchase Coasting Sheet

Module Guide: Void Purchase Costing Sheet

Module Location

Purchasing > Void Purchase Costing

Module Objective

The Void Purchase Costing Sheet module is an administrative tool that is used to void a Purchase Costing Sheet document that has already been created. This process is necessary if an error occurred in the recording or allocation of additional costs. The "void" action will create a reversing journal to neutralize the accounting impact of the original document.

1. Main View (Costing Sheet List)

The main page of this module displays a list of active Purchase Costing Sheets that can be voided.

View Explanation & Filters

This page is for finding and selecting the costing sheet document to be voided.

• Filters: You can search for a specific document by Purchase Costing Sheet Number or a date range (Date From / Date To).

• Document List: The table below will display all documents that match the filters, with columns such as Purchase Costing Sheet Number, Purchase Order Number, Payable to, and Payment Status.

Button Functions

• Void: The main action button to run the voiding process on a selected document.

2. Steps to Void a Purchase Costing Sheet

Step 1: Find the Document

Use the available filters, especially the Purchase Costing Sheet Number search bar, to find and locate the document you wish to void.

Step 2: Select the Document

Select one or more documents to be voided by checking the box in the leftmost column of the corresponding row(s).

Step 3: Run the Voiding Process

Click the Void button in the bottom-left section of the page. The system will likely ask for your confirmation before proceeding with the voiding process.

Tips & Important Notes

• The 'Void' process does not delete the data, but rather cancels it and creates a reversing journal to maintain an audit trail.

• Voiding a Costing Sheet will revert the inventory value back to its state before the additional cost was allocated.

• Ensure you have sufficient authorization before voiding this document, as it will affect the COGS (Cost of Goods Sold) value and payable records.

• This module is generally used by the Accounting or Cost Control teams.