# Void Cash Book

### **Module Guide: Void Cash Book**

#### **Module Location**

#### Finance > Void Cash Book

#### **Module Objective**

#### The **Void Cash Book** module is an administrative tool that is used to **void** cash or bank transactions (both inflows and outflows) that have been incorrectly recorded. The "void" process is different from "delete"; "void" will keep a record of the transaction in the system but give it a "canceled" status and automatically create a reversing journal to neutralize its accounting impact.

### **1. Main View (Cash/Bank Transaction List)**

#### The main page of this module displays a list of active cash and bank transactions that can be voided.

![Screenshot 2025-09-18 083919.png](https://manual.kokola.co/uploads/images/gallery/2025-09/scaled-1680-/screenshot-2025-09-18-083919.png)

#### **View Explanation & Filters**

#### This page is for finding and selecting the transaction to be voided.

- #### **Filters**: You can search for a specific transaction by **Doc. Number**, **Cash Book Type** (e.g., Bank Receipt), or a **Start Date** and **End Date** range.
- #### **Transaction List**: The table below will display all transactions that match the filters, with columns such as **Doc. Number**, **Payer** (for inflows) or **Payee**, **Date**, **Account Name** (bank account), and the amount.

#### **Button Functions**

- #### **Void**: The main action button to run the voiding process on a selected transaction.

### **2. Steps to Void a Cash Book Transaction**

#### **Step 1: Find the Transaction**

#### Use the available filters to find and locate the cash/bank transaction you wish to void.

#### **Step 2: Select the Transaction**

#### Select one or more transactions to be voided by checking the box in the leftmost column of the corresponding row(s).

#### **Step 3: Run the Voiding Process**

#### Click the **Void** button in the bottom-left section of the page. The system will likely ask for your confirmation before proceeding with the voiding process. Once confirmed, the transaction's status will change to "voided".

### **Tips & Important Notes**

- #### The 'Void' process **does not delete the transaction data**, it only deactivates it. This is the correct accounting practice to maintain an **audit trail**.
- #### After a transaction is voided, the system will automatically create a **reversing journal** to neutralize the accounting impact of the original transaction.
- #### Ensure you have sufficient **authorization** before voiding a transaction, as this action will directly affect the cash/bank records and related accounts.
- #### This module is generally used by the **Finance/Treasury team** with supervision.