# Verification

### **Module Guide: Verification Settings**

#### **Module Location**

#### Settings > Accounting Settings > Verification Settings

#### **Module Purpose**

#### The **Verification Settings** module acts as a control panel for determining which transaction types must go through an additional verification process before they can be posted or processed further. By enabling verification for certain transactions, a company can add a layer of internal control to ensure the accuracy and validity of crucial or high-risk entries.​

#### **1. Main View (Verification Settings Page)**

#### The main page consists of two list boxes that allow the user to select and assign transactions that require verification.

#### **View Explanation**

- #### **Left Box (Transactions Requiring Verification)**: Displays a list of all transaction types that are currently set up to go through the verification process.
- #### **Right Box (List of Available Transaction Types)**: Displays all other transaction types in the system that do not currently require verification.
- #### **Movement Buttons**:
    
    
    - #### **>>**: A button to move a selected transaction from the right box to the left, thereby activating the verification requirement for that transaction type.
    - #### **<<**: A button to move a selected transaction from the left box to the right, thereby deactivating the verification requirement.
- #### **Action Button**:
    
    
    - #### **Save**: Saves the changed configuration.

### **2. Steps to Set Up Verification**

- #### **Identify Transactions**: Determine which transaction types are considered crucial and require verification (e.g., `Cashbook Requisition`, `Job Order`).
- #### **Select from Available List**: In the right box, select one or more transaction types for which you want to activate verification.
- #### **Activate Verification**: Click the **>>** button to move the selected transactions to the left box.
- #### **Deactivate Verification (if needed)**: If you want to remove a verification requirement, select a transaction type from the left box and click the **<<** button to move it back to the right box.
- #### **Save Configuration**: After you have finished setting up, click the **Save** button to apply the changes.

### **3. Integrated Workflow & Business Process**

- #### **Control Mechanism**: When a user attempts to create or post a transaction whose type is listed in the left box, the system will not process it immediately. Instead, the transaction will enter a "Pending Verification" status.
- #### **Verification Process**: The transaction awaiting verification must then be reviewed and approved by another user who has verification authority (e.g., a supervisor or accounting manager). Only after it is verified can the transaction be posted to the general ledger.​
- #### **Error Prevention**: This workflow is very effective for preventing data entry errors, fraud, or transactions that do not comply with company policy before they impact the financial statements.

### **4. Tips & Important Notes**

- #### Use this feature wisely. Activating verification for too many transaction types can slow down work processes and create operational bottlenecks. Focus on high-value or high-risk transactions.
- #### Ensure that the verification workflow and the roles of users authorized to perform verification are clearly defined within the company.
- #### This setting is a key component of the company's internal control framework. Access to this module should be highly restricted, ideally only for accounting managers, controllers, or internal auditors.