# Vendor Payment Report

### **Report Module Guide: Vendor Payment Report**

#### **Module Location**

#### Accounts Payable > Reports > Vendor Payment Report

#### **Module Objective**

#### The **Vendor Payment Report** module is used to generate a list of all payments that have been made to suppliers/vendors within a specific time period. This report is crucial for tracking cash outflow and for payment reconciliation purposes.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing several parameters to customize the report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/HSIimage.png)

#### Here is an explanation for each parameter:

- #### **Vendors**:
    
    
    - #### Filter the report by **All** vendors or a **Selected** vendor.
- #### **Date**:
    
    
    - #### Specify the **Start Date** and **To Date** payment range to be displayed (e.g., January 1, 2024, to August 31, 2025).
- #### **Currency**:
    
    
    - #### Choose how currency values will be displayed, whether in **Respective Currency** (original currency) or **Base Currency** (base currency).

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Define the **Vendors** scope and the payment **Date** range.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/XzUimage.png)

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the payment report directly on your screen. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/9pmimage.png)
- #### **Export To MS Excel**: To download the report data in an Excel file format. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/ki5image.png)

### **3. Example of the Report View**

#### After you click, the system will generate a report like the following, which details every payment to vendors.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/nEBimage.png)

#### **Report Explanation**: This report will display a list of all payments made to vendors within the selected period.

#### **Content**: Although the example is empty, this report will contain details such as **Vendor Name, Payment Date, Payment Number, Payment Amount**, and the reference **Invoice Number** that was settled.

### **Tips & Important Notes**

- #### Use this report to summarize the **total cash disbursement** for payable payments in a single period.
- #### This report is a recapitulation of the data created in the **Vendor Payment** module.
- #### This is an important report for the **Finance and Accounting (AP - Account Payable)** teams for the process of **reconciling cash disbursements with the bank statement**.