Vendor Payment Report

Report Module Guide: Vendor Payment Report

Module Location

Accounts Payable > Reports > Vendor Payment Report

Module Objective

The Vendor Payment Report module is used to generate a list of all payments that have been made to suppliers/vendors within a specific time period. This report is crucial for tracking cash outflow and for payment reconciliation purposes.

1. Report Parameters (Filter)

The main page of this module is a form containing several parameters to customize the report that will be generated.

Here is an explanation for each parameter:

• Vendors:

  • Filter the report by All vendors or a Selected vendor.

• Date:

  • Specify the Start Date and To Date payment range to be displayed (e.g., January 1, 2024, to August 31, 2025).

• Currency:

  • Choose how currency values will be displayed, whether in Respective Currency (original currency) or Base Currency (base currency).

2. Steps to Generate the Report

Step 1: Set Report Parameters

Define the Vendors scope and the payment Date range.

Step 2: Generate the Report

After all parameters are set, click one of the two buttons in the bottom-left section of the page:

• Display Report: To preview the payment report directly on your screen. 

  

• Export To MS Excel: To download the report data in an Excel file format. 

  

3. Example of the Report View

After you click, the system will generate a report like the following, which details every payment to vendors.

Report Explanation: This report will display a list of all payments made to vendors within the selected period.

Content: Although the example is empty, this report will contain details such as Vendor Name, Payment Date, Payment Number, Payment Amount, and the reference Invoice Number that was settled.

Tips & Important Notes

• Use this report to summarize the total cash disbursement for payable payments in a single period.

• This report is a recapitulation of the data created in the Vendor Payment module.

• This is an important report for the Finance and Accounting (AP - Account Payable) teams for the process of reconciling cash disbursements with the bank statement.