# Vendor Invoices

### **Report Module Guide: Vendor Invoice Report**

#### **Module Location**

#### Accounts Payable > Reports > Vendor Invoice

#### **Module Objective**

#### The **Vendor Invoice Report** module is used to generate a report containing a list of all purchase invoices or bills received from suppliers (vendors) within a specific time period. This report is a basic tool for tracking all incoming bills and managing accounts payable records.

### **1. Report Parameters (Filter)**

#### The main page of this module is a simple form containing several parameters to customize the report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/wfdimage.png)

#### Here is an explanation for each parameter:

- #### **Invoice Date**:
    
    
    - #### Specify the **From** and **To** invoice date range to be displayed (e.g., August 1, 2025, to August 31, 2025).

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Define the date range in the **Invoice Date** fields.

#### **Step 2: Generate the Report**

#### After the parameters are set, click one of the two buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the vendor invoice report directly on your screen. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/J7vimage.png)
- #### **Export To MS Excel**: To download the report data in an Excel file format. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/xvWimage.png)

### **3. Example of the Report View**

#### After you click, the system will generate a detailed report like the following, which details every purchase invoice.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/4pwimage.png)

#### **Report Explanation**: This report will display a list of all purchase invoices from vendors within the selected period.

#### **Key Columns**:

- #### **Invoice Number**: The reference number from the vendor's invoice.
- #### **Vendor Name**: The name of the supplier who sent the bill.
- #### **Invoice Date**: The date the invoice was issued.
- #### **Invoice Due Date**: The payment due date.
- #### **Invoice Amount**: The total value of the invoice.

### **Tips & Important Notes**

- #### Use this report to summarize all incoming bills from vendors in a single period.
- #### This report is a recapitulation of the data input in the **8. Purchasing > Purchase Invoice** module.
- #### This is an important basic report for the **Accounting (AP - Account Payable)** team to validate and track all bills that need to be paid.