Vendor Invoices
Report Module Guide: Vendor Invoice Report
Module Location
Accounts Payable > Reports > Vendor Invoice
Module Objective
The Vendor Invoice Report module is used to generate a report containing a list of all purchase invoices or bills received from suppliers (vendors) within a specific time period. This report is a basic tool for tracking all incoming bills and managing accounts payable records.
1. Report Parameters (Filter)
The main page of this module is a simple form containing several parameters to customize the report that will be generated.
Here is an explanation for each parameter:
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Invoice Date:
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Specify the From and To invoice date range to be displayed (e.g., August 1, 2025, to August 31, 2025).
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2. Steps to Generate the Report
Step 1: Set Report Parameters
Define the date range in the Invoice Date fields.
Step 2: Generate the Report
After the parameters are set, click one of the two buttons in the bottom-left section of the page:
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Display Report: To preview the vendor invoice report directly on your screen.
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Export To MS Excel: To download the report data in an Excel file format.
3. Example of the Report View
After you click, the system will generate a detailed report like the following, which details every purchase invoice.
Report Explanation: This report will display a list of all purchase invoices from vendors within the selected period.
Key Columns:
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Invoice Number: The reference number from the vendor's invoice.
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Vendor Name: The name of the supplier who sent the bill.
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Invoice Date: The date the invoice was issued.
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Invoice Due Date: The payment due date.
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Invoice Amount: The total value of the invoice.
Tips & Important Notes
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Use this report to summarize all incoming bills from vendors in a single period.
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This report is a recapitulation of the data input in the 8. Purchasing > Purchase Invoice module.
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This is an important basic report for the Accounting (AP - Account Payable) team to validate and track all bills that need to be paid.