# Vendor Group

### **Module Guide: Vendor Group**

#### **Module Location**

#### Purchasing > Supplier > Vendor Group

#### **Module Objective**

#### The **Vendor Group** module is used to create and manage simpler and more flexible groupings of suppliers/vendors. Unlike Vendor Category, which has a hierarchical structure and accounting links, Vendor Group is typically used for reporting, filtering, or for applying specific business rules to a group of vendors.

### **1. Main View (Vendor Group List)**

#### The main page of this module displays a list of all Vendor Groups that have been created.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/4oZimage.png)

#### **View Explanation**

#### This page is for viewing and managing all existing groups.

- #### **Filter**: You can search for a specific group using the search bar based on the **Group Code**.
- #### **Group List**: The table below will display a summary of each group, with columns for **No.**, **Group Code**, and **Group Name**. In the example, there is one group "Lokal 1".

#### **Button Functions**

- #### **New**: The primary button to create a new Vendor Group.

### **2. Steps to Create a New Vendor Group**

#### **Step 1: Create a New Group**

#### From the Main View, click the **New** button to open the **Add Vendor Group** form. 

#### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/k5aimage.png)

#### **Step 2: Fill in Group Details**

#### On the form that appears, fill in the required details:

- #### **Group Code**: Enter a unique code for your vendor group.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/Ha5image.png)
- #### **Group Name**: Enter a descriptive name for the group.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/X8Aimage.png)

#### **Step 3: Save the New Group**

#### Click the **Save** button to save the new group. The group will now appear in the Main View. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/aSkimage.png)

### **Tips & Important Notes**

- #### Use Vendor Groups for flexible segmentation, for example, to group **"Local Vendors"**, **"Import Vendors"**, or **"Strategic Vendors"**.
- #### After a group is created here, you can assign each vendor to the appropriate group in the **vendor master data module**.
- #### This grouping will help you filter data in various purchasing and analysis reports.