# Vendor Evaluation Based On PO Report

### **Report Module Guide: Vendor Evaluation Based On PO**

#### **Module Location**

#### Purchasing > Reports > Vendor Evaluation Based On PO

#### **Module Objective**

#### The **Vendor Evaluation Based On PO Report** module is used to generate a scorecard or performance evaluation report for suppliers (vendors). This report assesses suppliers based on historical data from Purchase Orders (POs) and related transactions, using key metrics such as quality, on-time delivery, and price.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing several parameters to customize the report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/Vfrimage.png)

#### Here is an explanation for each parameter:

- #### **Vendor**:
    
    
    - #### Select **All** to evaluate all vendors, or select **Selected Vendor(s)** for a specific vendor.
- #### **Period**:
    
    
    - #### Specify the end date ('cut-off') for the evaluation period (e.g., August 31, 2025).

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Define the **Vendor** scope and the evaluation **Period**.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/1O7image.png)

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the evaluation report directly on your screen. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/wKkimage.png)
- #### **Export To MS Excel**: To download the report data in an Excel file format. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/jaEimage.png)

### **3. Example of the Report View**

#### After you click, the system will generate a detailed scorecard report like the following.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/oXUimage.png)

#### **Report Explanation**: This report presents a performance scorecard for each vendor, which allows for direct comparison.

#### **Key Columns for Analysis**:

- #### **Total PO**: The number of Purchase Orders from that vendor during the evaluation period.
- #### **Index Value**: Displays a numerical score for **Quality**, **Delivery**, and **Price**. A higher score indicates better performance.
- #### **Lead Time Value**: Analyzes the delivery lead time performance, whether it was **Exact** (On-Time), **Slow** (Late), or other statuses.
- #### **Cause Of Delays**: Shows the number of delivery delays from the vendor.

### **Tips & Important Notes**

- #### Use this report as an **objective basis** when conducting **performance review meetings** with your key vendors.
- #### High scores in **Quality, Delivery, and Price** indicate a vendor with excellent performance.
- #### Data for this report is pulled from various modules, including **Purchase Order, Goods Receipt**, and likely **Quality Control**.