# Vehicle Settings

### **Module Guide: Vehicle Settings**

#### **Module Location**

#### Settings > Delivery > Vehicle Settings

#### **Module Purpose**

#### The **Vehicle Settings** module serves as master data to register and manage all vehicle assets used for delivery operations. Its main goal is to create a comprehensive fleet database, including both internal company-owned vehicles and rental vehicles, complete with capacity specifications and driver details.

### **1. Main View (Vehicle List)**

#### The main page displays all vehicles registered in the system, providing an overview of the available fleet.

#### **View Explanation**

- #### **Filter**: Allows quick searching based on **Registration Number** and **Vehicle Type** (All, Internal, Rental).
- #### **Vehicle List Table**:
    
    
    - #### **Registration Number**: The license plate or unique vehicle identifier.
    - #### **Description**: A brief description of the vehicle (e.g., container type, brand).
    - #### **Type**: Indicates ownership status, either **Internal** (company-owned) or **Rental**.
- #### **Action Buttons**:
    
    
    - #### **Add**: Opens the form to register a new vehicle.
    - #### **Delete**: Deletes the selected vehicle data.
    - #### **Add OFIDAS**: A specific function, likely for integration with another system.
    - #### **View Parcel Installation**: A specific function, possibly to view shipping history or status.

### **2. Add Vehicle Page**

#### This form is used to enter detailed data for each new vehicle into the system.

#### **View Explanation**

- #### **Vehicle Type**: Choice between **Rental** or **Internal**.
- #### **Vehicle License Plate Number**: The official registration number of the vehicle.
- #### **Description**: Additional information about the vehicle.
- #### **Vehicle Capacity**:
    
    
    - #### **Weight**: Maximum carrying capacity in kg.
    - #### **Dimensions**: Maximum volume capacity in m³.
    - #### **Weight Tolerance** and **Dimension Tolerance**: Overload tolerance limits in %. This is important for loading flexibility.
- #### **Assignment**:
    
    
    - #### **Driver**: A dropdown to assign a specific driver to the vehicle.
    - #### **Image**: An option to upload a photo of the vehicle.

### **3. Steps to Add a Vehicle**

1. #### Ensure driver data is available in the master employee/driver data.
2. #### From the main page, click the **Add** button.
3. #### Choose the **Vehicle Type** (Internal or Rental).
4. #### Fill in all vehicle details, especially the **License Plate Number** and capacity specifications (**Weight**, **Dimensions**, and **Tolerances**).
5. #### Select the **Driver** from the available list.
6. #### Click **Save** or **Save and add another** to continue inputting data.

### **4. Integrated Workflow & Business Process**

- #### **Delivery Planning**: This module is the core of delivery planning. When the logistics division creates a Delivery Order or Shipping Plan, they will select a vehicle from the list available here.
- #### **Load Optimization**: The system can use the **weight** and **dimension** capacity data to help planners choose the most efficient vehicle for a route or order. The system can provide alerts if the total weight or volume of goods exceeds the selected vehicle's capacity.
- #### **Tracking and Assignment**: By linking **Drivers** to **Vehicles**, management can easily know who is responsible for each delivery. This data can also be integrated with GPS tracking systems.
- #### **Operational Cost Analysis**: By differentiating between **Internal** and **Rental** vehicles, the finance department can analyze and compare the operational costs of the company’s own fleet versus the rental costs from third parties.

### **5. Tips & Important Notes**

- #### Ensure the capacity data for **Weight** and **Dimensions** is filled in accurately, as this will be the basis for planning algorithms and load optimization.
- #### **Tolerance** is an important feature that provides flexibility but must be established according to company policies and safety regulations.
- #### Always update the vehicle status and driver assignments to ensure real-time and accurate operational data.