Transaction Journal

Report Module Guide: Inventory Transaction Journal

Module Location

Inventory > Transaction Journal

Module Objective

The Transaction Journal module within the Inventory menu is a reporting center that is used to display, search for, and audit all accounting journal entries that specifically originate from transactions that affect inventory. It is the primary tool for accountants to trace the financial impact of every goods movement.

1. Main View (Journal List)

The main page of this module is an interactive report that displays all journal entries relevant to inventory.

View and Function Explanation

• View: This page is the reporting center for all journals that impact inventory. You can see all transaction types, from sales shipments to purchase receipts.

• Filters: You can use various filters to search for specific transactions, such as a Date range, Chart of Accounts (a specific inventory account), or Costcenter.

• Types of Inventory Transactions Displayed: This module will display all journal entries generated from inventory activities, such as:

  • Sales Shipment Journal (Delivery Sales): Records the Cost of Goods Sold (COGS) when goods are shipped to customers.

  • Purchase Receipt Journal (Receive Purchase): Records the increase in inventory value when goods are received from suppliers.

  • Internal Journal: Records internal movements such as rework (e.g., WIP TRIAL MC TINGGI DI RECYCLE), warehouse transfers, or stock adjustments.

2. Viewing Journal Details

To see the Debit and Credit details of a transaction, click on the relevant row or Journal Number. The system will display a General Journal window that details its accounting entry.

In this example, a journal for the "WIP TRIAL MC TINGGI DI RECYCLE" transaction is shown, which records a value movement within the "WORK IN PROCESS" account.

Tips & Important Notes

• This module is the most important audit and traceability tool for the Inventory Accountant and Controller.

• Use this module to verify that all physical goods movements (receipts, shipments, adjustments, rework) have generated correct and accurate accounting journals.

• This is a read-only module that summarizes all the accounting impacts of all activities throughout the Inventory Module.