# Stock Take

### **Module Guide: Stocktake (Physical Stock Count)**

#### **Module Location**

#### Inventory > Inventory Adjustment > Stocktake

#### **Module Objective**

#### The **Stocktake** module is a transactional module used to create an official inventory adjustment document based on the results of a physical count. After you have identified stock discrepancies using the **Stock Count Sheet** module, you use this module to execute that adjustment so that the stock quantity in the system once again matches the physical quantity in the warehouse.

### **1. Main View (Stocktake Document List)**

#### The main page of this module displays a list of all Stocktake documents that have been created.

#### **View Explanation**

#### This page is for viewing the history of stocktake adjustment documents and for starting a new process.

- #### **Document List**: The table will display all adjustment documents that have ever been created, along with their status.

#### **Button Functions**

- #### **\[New\]**: The primary button to start the process of creating a new Stocktake document.

### **2. Steps to Perform a Stocktake Adjustment**

#### **Step 1: Preparation**

#### Before using this module, ensure you have completed the physical count and have the discrepancy data from the **Stock Count Sheet** module.

#### **Step 2: Create a New Document**

#### From the main page, click the **\[New\]** button.

#### **Step 3: Specify the Location**

#### On the **New** form that appears, select the **Bin Code** (warehouse location) where the stocktake was performed, then click **\[Save\]**.

#### **Step 4: Detail the Adjustments (Conceptual)**

#### After you save the location, the system will open a detail page (not shown). On that page, you will:

- #### Add the items that have a discrepancy.
- #### Enter the **adjustment quantity** (for example, **-5** if there is a shortage of 5, or **+2** if there is a surplus of 2).

#### **Step 5: Confirm the Adjustment (Conceptual)**

#### After all items with discrepancies have been entered, you will confirm the document.

### **3. Process Results**

#### After the Stocktake document is confirmed:

1. #### The system will automatically update the **Quantity on Hand** in the warehouse to match the physical count results.
2. #### The system will create a **journal entry** to record the value of the inventory adjustment (for example, to a Stock Discrepancy Expense account).

### **Tips & Important Notes**

- #### This module is the **execution step** after the counting process in the **Stock Count Sheet** module.
- #### This is a module with a **direct financial impact** because it changes the inventory value on the balance sheet and usually requires authorization from a managerial level.
- #### This process is crucial for maintaining the accuracy of inventory data.